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Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using HCL Docs
HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with spreadsheets
Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
Managing data ranges
Learn how to sort data in a sheet or range and reference data that is on a different sheet.
Relative and absolute references
In formulas, you can represent data by using the cell address where the data is stored.

Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
- Using HCL Docs
  HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Supported browsers
    See what Web browsers are supported by HCL Connections™ Docs.
  - What's new in HCL Docs 2.0
    Learn about new features and functions in HCL Docs 2.0.
  - Publishing a version of a file
    In order for readers to see a draft created in HCL Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
  - What if I have a file conflict?
    A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
  - Reverting to last version
    When you are editing in HCL Connections™ Docs, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
  - Viewing a file by using the viewer
    You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Working with documents
    Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
  - Working with spreadsheets
    Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
    - Creating and importing spreadsheets
      Learn how to create spreadsheets and work with existing spreadsheets in your web browser.
    - File compatibility and exporting spreadsheets
      Find out which file types you can use with HCL Connections™ Docs spreadsheets.
    - Working with spreadsheets in Content Navigator
      If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save spreadsheet files in the repository.
    - Sharing spreadsheets
      You can make a spreadsheet public for anyone to read, or share it with specific people and communities. You can allow people to edit a spreadsheet and even share it with others. You can also change or delete access levels after you share a spreadsheet.
    - Collaborating on spreadsheets in real time
      You can collaborate on a spreadsheet in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
    - Changing the look of your spreadsheets
      Simple enhancements to the way your spreadsheets look can improve their effectiveness.
    - Managing sheets in spreadsheets
      You can insert a sheet into a spreadsheet, and then move, rename, hide and show the sheet. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Formatting numbers
      A number can look different from the actual value entered in a cell, depending on the number format. Number formats differentiate one kind of data from another; for example, currency from percentages. Number formats affect only how HCL Connections™ Docs displays numbers, not how it stores or calculates numbers.
    - Entering and editing data
      Most editing tasks in HCL Connections™ Docs are easy to do on your own. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Working with images in spreadsheets
      You can insert an image into a spreadsheet, and then resize and move the image.
    - Working with charts in spreadsheets
      You can insert a chart into a spreadsheet, and then resize, move, and delete the chart.
    - Managing data ranges
      Learn how to sort data in a sheet or range and reference data that is on a different sheet.
      - Sorting data
        You can sort the data in a range, in ascending or descending order, based on the values in one or more columns that you specify. For English, the sort order is alphabetical. The sort order for German, Japanese, and French is controlled by the locale convention. For other languages, the order is controlled by Unicode values only.
      - Using instant filters
        Instant filters insert a combination box control on a data column so that you can select the records (rows) to be displayed.
      - Adding data validation in spreadsheets
        You can add data validation in spreadsheets to make data entry easier and reduce errors.
      - Freezing rows and columns in spreadsheets
        When a spreadsheet is very long or wide, you can freeze table headers or other contents and make them visible on the screen all the time by using the Freeze Rows and Freeze Columns commands.
      - Hiding rows and columns
        You can hide rows and columns in a spreadsheet.
      - Showing rows and columns
        You can show hidden rows and columns in a spreadsheet.
      - Referencing cells from another sheet
        To avoid maintaining the same data on more than one sheet, you can link cell values on different sheets by using a reference.
      - Copying data and images in spreadsheets
        You can use keyboard shortcut keys in all browsers or menu item only in IE browser to cut, copy, and paste data and images within a spreadsheet, between spreadsheets, or between a spreadsheet and an external application.
      - Naming a range
        Make formulas easier to write and understand by naming important cell ranges and using the names in place of range addresses in formulas.
      - Finding or editing named ranges
        Use the Manage Named Ranges window to find all named ranges in a spreadsheet, or adjust which cells are included in a specific range.
      - Removing a named range
        Use the Manage Ranges window to remove a named range without deleting the data that the range contains.
      - Relative and absolute references
        In formulas, you can represent data by using the cell address where the data is stored.
      - Protecting ranges and sheets in spreadsheets
        As the file owner or editor, you can limit who can edit a cell range or sheet by creating protected areas within the spreadsheet.
    - Using formulas in calculations
      This section provides background information on formulas and functions, and organizes the functions in alphabetical order or by category to make it easy to find related functions.
    - Spreadsheets quick reference
      This topic helps you discover or remember how to do certain spreadsheet tasks.
    - Spreadsheets keyboard shortcuts
      You can use shortcut keys to perform tasks in spreadsheets. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
  - Working with presentations
    Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
  - Glossary
  - Notices

Relative and absolute references

In formulas, you can represent data by using the cell address where the data is stored.

When you move a formula or the data it refers to, HCL Connections™ Docs makes any necessary changes so that the formula still refers to the same data. However, when you copy a formula, you can make the formula refer to the original or different data by using absolute or relative references to the cell addresses in the formula.

Relative references

When you copy a formula that contains cell addresses, HCL Docs adjusts the addresses to their new location or locations in the sheet. Addresses (for example B25) that adjust when you copy them are called relative references. And the absolute references are kept intact when you drag one formula cell with absolute reference in it.

For example, if the formula =A1+A2 is in cell A4 and you copy this formula to B4, the formula in B4 changes to =B1+B2. HCL Docs adjusts the cell addresses in the formula relative to the new location of the formula.

Absolute references

Sometimes you want a formula to refer to the same cells, no matter where you copy it. To ensure that the formula always refers to the same cells, you change the references to those cells to absolute references. An absolute reference always refers to the same cell or range.

To make a relative reference absolute, you can add a dollar sign ($) before the column letter and before the row number, for example $B$25. If necessary, you can also add $ before the sheet name, for example $Sheet2!$B$25.

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