Report folder permissions
The HCL® Cognos® report packages that you install on the HCL Cognos system contain the report specifications for the HCL® applications, which are organized into folders. For example, the Interact Reports folder is the folder for Interact, and the reports specifications are in the Interact Reports folder on the HCL Cognos system.
For Campaign, eMessage, and Interact, you can configure permissions for groups of reports based on the folder structure in which they are physically stored on the HCL Cognos system.
Synchronizing with the HCL Cognos file directory
After you install the reports application, you must make the HCL system aware of the report folders on the HCL Cognos system. Run the Sync Report Folder Permissions option on the Settings menu in the HCL interface. This option connects to the HCL Cognos system to determine which folders are present. It then creates an entry in the user permissions lists for the Campaign partitions. The entry, named Reports, appears in the permissions lists between the Logging and System Tables entries. When you expand it, the report folder names are listed and now represent permissions.
The default setting for the new permissions is "not granted." Therefore, after you run the Sync Report Folder Permissions option, you must configure permissions for the report folders. Otherwise, no one has access to the IBM Cognos reports.
Partitions and folder partitions
The folder synchronizing process retrieves the names of all the folders on the Cognos system, for all partitions. If you decide to configure report folder permissions for any partition, you must configure permissions for all partitions.