Use the Files app to work with the files that members have uploaded and shared with
your community.
Before you begin
To select the file that you want to work with, click the file name in the Files app to
access options for working with the file.The Files app on the community's
Overview page displays only the most recent file updates for the community. If
you do not see the file that you want to work with displayed in the app, click
Files in the navigation pane to access a full list of the files associated
with the community.
About this task
When working with community files, members can indicate to other members that they like a file,
upload new versions of files, and edit a files name and description, depending on their level of
access to the file. Members can follow files so that they receive an email whenever that file is
modified. Community owners, member editors, and users who have uploaded files can delete versions of
the uploaded file and restore any version of the file.
Procedure
You can perform the following tasks when working with
community files.
-
To indicate to other members that you like a file:
-
Select the file that you like.
-
Click Like. If you change your mind click
Undo.
The number of people that like a file displays next to the like icon
.
Tip: If a file is liked by other members, you can hover over the like icon
to see who else likes the file.
- To upload a new version of a file:
Note: To perform this action, you must be a community
owner, a member editor, or the user who uploaded the original file.
-
Select the file, and click .
- Click Browse to locate the file
that you want to upload.
-
Enter a concise description of your changes in the Change summary field,
and click Upload.
-
To update a file's name or description:
Note: To perform this action, you must be a community owner, a member editor, or the user who
uploaded the original file.
-
Select the file for which you want to update the properties, and click .
-
Make the required changes, and click Save.
-
To receive email notifications when changes are made to a file, click the file that you want to
receive notifications about, and click .
-
To stop receiving updates about a file, select the file that you want to stop following, and
click .
-
To comment on a file:
-
Click the file you want to comment on, scroll to the section or page you want to comment
on.
-
Eenter your comment in the Comments field and click
Post.
-
To delete a file select
Note: When trash functionality is enabled and a community member removes a file from a
community, the file is moved to the trash rather than being permanently deleted. The file remains in
the trash view until a community owner either restores it to the community or permanently deletes it
from the system. For more information, see Managing deleted files.
Notes:
- To delete a community file, you must be a community owner or the person who uploaded the
file.
- You can only delete files that are community-owned, that is, files that have been uploaded to a
community. You cannot delete files that have been shared with a community.
- To lock a file to prevent others from editing it:
Note: All
community members can lock community files that are community-owned.
To lock files that were shared with a community, you must be an owner
or an editor of those files.
- Click the file and then click .
- To unlock the file, click .
-
To move files from one folder to another:
-
Select the file you want to move, and select .
-
Select the folder you want to move the file to in the Move to... window
and click Move.
-
Alternatively, you can select multiple files or folders and drag them to another folder in the
community navigation bar. You can drag and drop personal files and folders, or community files and
folders, as long as you have Edit rights.
-
To convert externally-shared files
so that they can no longer be shared with people outside of your organization.
-
Click the file and then click .