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Sametime Meetings Users Guide
The Sametime Meetings client allows you to join a Sametime meeting or lecture in a web browser without the need to download a plug-in or software. This guide contains information on how to access Sametime through your web browser.
Getting started
For a quick overview of the Sametime meeting client features and components, see our Quick Start Guide. If you require step-by-step instructions for the meeting client interface, you can continue to the topic of interest.
Joining a Sametime meeting
This section discusses the steps on how to join the two types of meetings.
Setting up audio conferencing (dial in)
When configured, you can dial in to a Sametime meeting without a computer or internet connection.

Sametime Meetings Users Guide
The Sametime Meetings client allows you to join a Sametime meeting or lecture in a web browser without the need to download a plug-in or software. This guide contains information on how to access Sametime through your web browser.
- Getting started
  For a quick overview of the Sametime meeting client features and components, see our Quick Start Guide. If you require step-by-step instructions for the meeting client interface, you can continue to the topic of interest.
  - System and browser requirements
    Before you begin, check if your computer has these:
  - New features in Sametime 12
    HCL Sametime and HCL Sametime Premium 12.0 provides many new features, enhancements and fixes to servers and clients. For information on these new features and enhancement, see the HCL Sametime and HCL Sametime Premium 12.0 Release Information article.
  - Signing in to Sametime
    You can join a Sametime meeting as an authenticated user or guest user. This topic describes the steps on how to sign in to your Sametime account in a web browser.
  - Joining a Sametime meeting
    This section discusses the steps on how to join the two types of meetings.
    - Joining an instant meeting
      Anyone with the meeting link can join an instant meeting. Since instant meetings are unmoderated, any authenticated user can start the meeting. If you're signed in, you can find your existing instant meetings on the Recent tab. To generate a report, refer to t_generate_report.html.
    - Joining a moderated meeting
      This type of meeting limits control to the owner or designated moderators. By default, guests can join an existing meeting. Unless Moderated is enabled, any authenticated user can start the meeting. Otherwise, the meeting owner or moderator must start the meeting first before other users can join. For more information on how to create and manage your meetings, refer to t_create_moderated.html and participant_list.html. If the meeting has started and waiting room is enabled, then participants must be admitted into the meeting first before being able to select Join from the preview window.
    - Inviting meeting participants by phone
      When the dial-out option is enabled, moderators can invite users to join a meeting by phone.
    - Setting up audio conferencing (dial in)
      When configured, you can dial in to a Sametime meeting without a computer or internet connection.
  - Inside a Sametime meeting
  - Creating a Sametime meeting
    Authenticated users can create, manage, and start meetings. This section describes the types of meetings and meeting modes and the steps on how start or create one.
  - Managing your Meetings homepage
    Authenticated users can manage their meetings from the Meetings homepage.
- Using Sametime Meetings
  This section focuses on the in-meeting features that are accessible by default to all meeting participants.
- Managing meetings
  This section focuses on the additional controls that are available to meeting owners and moderators.

Setting up audio conferencing (dial in)

When configured, you can dial in to a Sametime meeting without a computer or internet connection.

Before you begin

To join a meeting by phone, the following conditions must be satisfied:

You must be subscribed to this add-on feature.
Note: This feature is available to Sametime 11.6 or later versions only. Contact your server administrator if this option is unavailable. For more information, refer to Enabling meeting dial-in.
The meeting owners or moderators must select the Conference dial-in option. Conference dial-in can be enabled in the following scenarios.
- Creating a new meeting
- Editing existing meetings
You must use a SIP-capable phone system that is connected to a public switched telephone network (PSTN).

About this task

To join a Sametime meeting from a SIP-capable phone, you need the following details.

Dial-in phone number
Conference number

You can find the list of dial-in phone numbers for various geographic locations and the conference number on the meeting preview window.

To join a meeting by phone, follow these steps.

Procedure

Select the phone number from the drop-down menu provided in the preview window. The list consists of numbers for different locations. For more information, refer to Enabling conference dial in.
Do one of the following:
- Select the phone icon to dial the number using the device's default calling app.
- If using a telephone, manually dial the phone number.
Enter the conference number when prompted.
If waiting room is enabled, contact or wait for the moderator to admit you into the meeting. For more information, refer to Admitting participants during a meeting. When a guest user is not allowed in a meeting and the user selects the meeting link, it redirects the user to the login screen with the following message.

If you toggle Always open in Desktop app, the landing page does not appear the next time you log in.
Note: If you select the meeting link while Always open in Desktop app is enabled, the system prompts you to choose the application to open the meeting link. Selecting Cancel takes you back to the landing page.