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Welcome to HCL iNotes
HCL iNotes® is a browse client for access to HCL Domino® mail, contacts, calendar, scheduling, and collaboration features. You can use browsers to send and receive mail, use your calendar and contacts, create to do or notebook items, and work offline.
The following topics provide information about HCL iNotes.
Accessibility features
Accessibility features help users who have a disability, such as restricted mobility or limited vision, to use information technology products successfully.
Keyboard shortcuts
Keyboard shortcuts can be used in full mode for the supported versions of Microsoft® Internet Explorer, Mozilla Firefox, and Safari. These shortcuts differ in behavior depending on the browser version and, in the case of Firefox, on the operating system. There might be additional exceptions for your browser, other than those listed here.
About Ultra-light mode
The ultra-light mode is designed for use on a mobile device.
Ultra-light mode Quick Reference
HCL iNotes ultra-light mode provides a set of icons to help you quickly complete tasks.
Using the iNotes Control
The iNotes® Control (also known as iNotes ActiveX Attachment Control or iNotes ActiveX Attachment File Utility) enables additional mail and file management features for users of Microsoft Internet Explorer and Windows Explorer.
You can print a view or folder, such as your Inbox view, print selected documents within a view or folder, and print a calendar view or calendar entries.
About widgets and live text
You can see and act on live text in documents via widgets in HCL iNotes®, if granted access by your administrator.
Accessing error information
If something goes wrong during your session, you can capture the error information and provide it to your administrator.
You can customize your web client in several ways.
Enabling search
To enable the search feature, you need to create a full-text index.
Setting display options
Select a secondary calendar to display and change the date and display formats. You can also set text size, language, and direction; customize column size; and display alternate names.
Setting mail preferences
You can customize a variety of mail settings through your preferences, such as setting how unread mail is to display, setting sort order, creating a personal signature and other settings.
When you log in, you must enter your name and Internet password unless you give someone permission to see your free time. In that case, you do not need to enter a user name or password. Anyone can read entries in your Inbox to which you allow public access (meetings, calendar entries, and so on). However, to send mail or create calendar entries, you are prompted to enter a user name and Internet password.
HCL iNotes® windows will not open
Pop-up blockers prevent new windows from launching, which makes HCL iNotes® unusable. For example, you may not be able to create a new message or calendar entry. Pop-up blockers can also block the Help windows from displaying.
Securing your credentials
This topic provides information about securing your credentials when you log out of iNotes. When you log out,HCL iNotes® removes your login credentials and private data from the browser's cache. Deleting this data prevents an unauthorized user from using cached information to access your mail file.
Managing your Notes ID and passwords
You use security preferences to manage your Internet and HCL Notes® passwords. Depending on how your administrator set up your mail account, you might also be able to delete your Notes ID if it is corrupted and you need to replace it.
This topic provides information about delegating access to your mail, calendar, contacts, and To Dos. You can set a Delegation preference so that other people can manage your mail for you, including your calendar, contacts, and to do entries. You can also let them perform certain tasks for you, such as sending messages, or creating entries.
Opening someone else's mail and calendar
You can manage mail, calendar or to do entries for another user. Depending on how much access you have to their mail file, you may be able to read messages or calendar entries, and edit, create, or delete them. You may also be able to send mail on behalf of the other user. You cannot manage someone else's mail in lite mode.
Specifying who is able to see my schedule information
You can determine how much of your schedule information displays when other people check your schedule for free time.
Prior to sending a mail message, you have the option of specifying delivery options, attaching one or more files to a message, saving a message as a draft for review at a later time, and other options.
Opening and reading mail
You can use mail to electronically communicate with coworkers, friends, and family. When you are not connected to the Internet, you can work offline and create, send, reply, and forward mail; all of your outgoing messages are sent when you go back online.
Organizing your Inbox
Organizing your inbox includes using folders to organize messages, marking messages as read or unread without opening the message, flagging messages for follow up and other organizational tasks.
Setting up Out-of-Office mail
You can set up an out-of-office message so that people who send you mail while you are away from the office receive a reply automatically. The automated reply tells people who send you mail that you are out of the office, and tells them when you will return.
Using attachments
You can attach one or more files to a document, and you can save attachments that are sent to you in messages.
Attaching and sharing links to files
If your organization uses HCL Connections, you can manage and share links to files without leaving your inbox.
Creating tables
You can create tables in an email, calendar entry, to do item, or notebook page by using the formatting toolbar.
Encrypting and signing messages
You can encrypt and digitally sign messages you send.
Controlling junk mail
You can set up your mail application to filter new mail you receive, and to control junk mail, such as bulk messages and spam messages. You can create mail rules to act automatically on new messages you receive that meet certain conditions.
Archiving your mail
You archive documents to manage the size of your mail file.
Using mail delivery options
You can select one or more delivery options such as whether to confirm delivery of a message with a delivery report and whether to mark a message confidential.
Sending tracking requests
You can track a message that you have sent to verify the delivery status or the entire path the message traveled.
Using Message Recall
You can recall a message that you have sent to recipients who use the web client or HCL Notes® mail. This is useful when you want to update or correct information that you sent in a message.
Creating and using stationery
You can use the stationery you have created to send messages and to create additional stationery.
Using instant messaging
You can chat online with anyone who has an active, away online, or in a meeting status. People who are away or in a meeting can see your instant messages once they return to their computers.
See the following table for descriptions of commonly-performed calendar tasks.
Setting calendar preferences
Customize your calendar by setting your office hours, meeting invitations, and time zone information. Set any calendar defaults you want for new entries, such as entry type, anniversary repeat duration, and appointment and meeting duration. For time zone selections in new entries to take effect, you must first set your time zone preferences on this same page.
Filtering entries in a calendar view
To decrease clutter in the calendar, you can choose which types of entries to show on the calendar.
Working with group calendars
To view or work with group calendars, from your calendar, use the Group Calendar view in the navigator.
Repairing a calendar that displays duplicate entries
A repair function is available if your calendar displays a duplicate entry for each instance of a repeating meeting, showing two identical meetings scheduled at the same time.
Scheduling a meeting
When you schedule meetings, you can check the schedules of invitees, reserve a location, set up online meetings, and track invitee responses.
Responding to meeting invitations
When you receive a meeting invitation it displays in your Inbox and in the Meeting Notices view of your calendar.
Viewing all meeting notices
In addition to viewing meetings on your calendar on their scheduled dates and times, you can view all meeting notices as a list or in summary form. You can also view your calendar entries from the sidebar using Day-At-A-Glance.
Using instant meetings
You can use HCL Sametime® to host and attend instant meetings.
You can create and manage your personal and group To Do items from the To Do list. You can also display your To Do items in your calendar. In the calendar view, they appear after the date bar and before the time slots.
Creating To Do items
You can create to do items to keep track of tasks that you need to accomplish, and then view them in a list or in a chart. You can also display your to do items in your calendar. Use these steps to create personal or group to do items.
Viewing the To Do list
Use the To Do list to track your personal and group to do tasks. All list views show the status, task, and category of your to do. If you have chosen to have your To Do items display in the calendar view, they appear after the date bar and before the time slots in the view.
Responding to a To Do assignment
When you receive a notification of a group to do, you have the option of accepting, declining, or delegating the assignment.
Managing a group To Do item
To manage a group to do item, you can add or remove an assignee, reschedule a due date, mark an item complete, cancel an item or perform other tasks.