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Creating and using mail messages
Prior to sending a mail message, you have the option of specifying delivery options, attaching one or more files to a message, saving a message as a draft for review at a later time, and other options.
Organizing your Inbox
Organizing your inbox includes using folders to organize messages, marking messages as read or unread without opening the message, flagging messages for follow up and other organizational tasks.

Creating and using mail messages
Prior to sending a mail message, you have the option of specifying delivery options, attaching one or more files to a message, saving a message as a draft for review at a later time, and other options.
- Opening and reading mail
  You can use mail to electronically communicate with coworkers, friends, and family. When you are not connected to the Internet, you can work offline and create, send, reply, and forward mail; all of your outgoing messages are sent when you go back online.
- Organizing your Inbox
  Organizing your inbox includes using folders to organize messages, marking messages as read or unread without opening the message, flagging messages for follow up and other organizational tasks.
- Setting up Out-of-Office mail
  You can set up an out-of-office message so that people who send you mail while you are away from the office receive a reply automatically. The automated reply tells people who send you mail that you are out of the office, and tells them when you will return.
- Using attachments
  You can attach one or more files to a document, and you can save attachments that are sent to you in messages.
- Attaching and sharing links to files
  If your organization uses HCL Connections, you can manage and share links to files without leaving your inbox.
- Creating tables
  You can create tables in an email, calendar entry, to do item, or notebook page by using the formatting toolbar.
- Encrypting and signing messages
  You can encrypt and digitally sign messages you send.
- Controlling junk mail
  You can set up your mail application to filter new mail you receive, and to control junk mail, such as bulk messages and spam messages. You can create mail rules to act automatically on new messages you receive that meet certain conditions.
- Archiving your mail
  You archive documents to manage the size of your mail file.
- Using mail delivery options
  You can select one or more delivery options such as whether to confirm delivery of a message with a delivery report and whether to mark a message confidential.
- Sending tracking requests
  You can track a message that you have sent to verify the delivery status or the entire path the message traveled.
- Using Message Recall
  You can recall a message that you have sent to recipients who use the web client or HCL Notes® mail. This is useful when you want to update or correct information that you sent in a message.
- Creating and using stationery
  You can use the stationery you have created to send messages and to create additional stationery.
- Using instant messaging
  You can chat online with anyone who has an active, away online, or in a meeting status. People who are away or in a meeting can see your instant messages once they return to their computers.

Organizing your Inbox

Organizing your inbox includes using folders to organize messages, marking messages as read or unread without opening the message, flagging messages for follow up and other organizational tasks.

Procedure

Organize your inbox by completing any of the tasks in the table.

Table 1. Tasks for organizing an inbox
Task	Description
Use folders to organize your messages.	Perform folder tasks from a Mail view by clicking the arrow next to in the action bar and then making your selection. To refresh the unread count for a folder, mouse over the folder name, and then click the refresh icon that displays after the folder name.
Mark selected messages or all messages as read or unread, without opening the message.	Select one or more messages by clicking them. To select multiple messages, hold down the Ctrl key, and then click each message you want to mark as read or unread. Click the arrow next to Mark As, and select Read or Unread. Note: You can also set a preference to mark messages as read after they are viewed in the Preview Pane. Go to Preferences > Mail > Display.
Establish a Move and Close folder to save, close, and file messages with one click. Note: You must first designate a folder in your Mail preferences.	From the Inbox, select a message and then select Move to <Foldername> Folder. From an open message, select Default Move and Close.
Mark a mail message with a star icon to indicate that the message requires follow-up action. These messages are added to the Follow Up view. Note: Set Follow-up defaults by clicking Preferences. Then expand Mail and click Follow Up.	From the Inbox or a folder, select an existing message or create a new one to mark for follow up. Click the arrow next to and then choose Add or Edit Star to specify or change follow-up settings, or choose Quick Star to mark the message using the follow-up defaults.

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