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Administering
This documentation provides information about the administration tools for managing and monitoring servers and databases.
Managing databases
Topics in this section describe how to set up and manage Domino® databases.
Backup and restore
As of Domino 12, functionality to back up and restore Notes databases and their associated transaction logs is provided with Domino servers.
Setting up backup and restore
Configure settings related to database backup, database restore, and database prune (removal) of older backed up files.
Prune tab
Complete the following fields in the Prune tab to control the deletion of backed-up databases. When you are done, you can click Test Formula to preview the prune path.

Administering
This documentation provides information about the administration tools for managing and monitoring servers and databases.
- Administration tools
  Topics in this section describe the tools you can use to administer a Domino® server.
- Managing users
  The Administration Process helps you manage users by automating many of the associated administrative tasks. For example, if you rename a user, the Administration Process automates changing the name throughout databases in the Notes® domain by generating and carrying out a series of requests, which are posted in the Administration Requests database.
- Monitoring servers
  This section describes how to use the tools and features that help you monitor a Domino® system.
- Managing servers
  Manage Domino® servers by performing any of these tasks.
- Managing databases
  Topics in this section describe how to set up and manage Domino® databases.
  - Database design, management, and administration
    The tasks involved with application design, database design, database management, and Domino® system administration may overlap, depending on the size of your organization and the structure of job responsibilities. In some organizations, an application developer may be responsible for both application and database design, while in others, a database manager may handle all database design and management tasks. In addition, database management overlaps with Domino system administration.
  - Domino on-disk structure (ODS)
    Domino on-disk structure (ODS) refers to the file format of a database. Each release of HCL Domino® and Notes has a default ODS version for databases. A new release may offer a new ODS version that provides database enhancements not available with earlier ODS versions.
  - Increase the document summary data limit to 16 MB
    Starting with Domino 9.0.1 FP8, you can increase the document summary data limit on databases to 16 MB. Databases must be at ODS 52 or higher.
  - Organizing databases on a server
    You can organize databases in folders.
  - Backup and restore
    As of Domino 12, functionality to back up and restore Notes databases and their associated transaction logs is provided with Domino servers.
    - Backup and restore components
      Backup and restore includes the following components.
    - Transaction logging with backup and restore
      Domino transaction logging is required on a Domino server that performs backup and restore.
    - Snapshot backups
      You can integrate third-party snapshot backup solutions with Domino backup and restore.
    - Snapshot backups with Volume Shadow Copy Service (VSS) writer
      Beginning with HCL Domino 12.0.2, Domino provides a native Windows VSS writer for snapshot backups. VSS writers are designed for application-aware VSS snapshots.
    - DAOS restore
      Domino backup and restore can restore missing or corrupted DAOS attachment objects (NLOs) if they are backed up by a separate DAOS file-level file backup that is Domino-aware.
    - Multi-byte character support
      All backup and restore operations are based on LMBCS (Lotus Multi Byte Character Set). The Backup and Restore server tasks are fully LMBCS aware.
    - FAQs
      Some frequently asked questions about backup and restore.
    - Creating the Backup database
      To create the Backup database (dominobackup.nsf) run the Backup server task.
    - Quick start
      These steps provide a simple example of backing up and restoring log.nsf using file system commands.
    - Completing the Global Configuration document
      The Global Configuration document provides some default settings for backup and restore.
    - Command configuration
      Command is a general concept that refers to configuring backup, restore, and prune operations. There are several types of commands, each of which supports the same options. The commands for backup, restore, and prune operations must match.
    - Setting up backup and restore
      Configure settings related to database backup, database restore, and database prune (removal) of older backed up files.
      - Main tab
        In the Main tab of the backup configuration, complete the following fields.
      - Backup tab
        Complete the following fields in the Backup tab. When you are done, you can click Test Formula to preview the backup path.
      - Snapshot tab
        Use the Snapshot tab to configure the Backup task to back up databases using a third-party backup solution that takes snapshot backups.
      - Restore tab
        Complete the following fields in the Restore tab. When you are done, you can click Test Formula to preview the restore path. (It should be the same as the backup path)
      - Prune tab
        Complete the following fields in the Prune tab to control the deletion of backed-up databases. When you are done, you can click Test Formula to preview the prune path.
      - Notification tab
        Complete the following fields in the Notification tab to configure backup notifications.
    - Running the Backup server task
      Back up databases by scheduling the Backup server task to run through a Program document. You can also run Backup at the Domino console using the load backup command.
    - Increasing the default backup timeout limit
      By default, backup of a database times out after 15 minutes. If you have a slow backup architecture or large databases, consider increasing the limit.
    - Restoring databases
      Restore databases from the Database Inventory view of the Backup database. Restoring a database invokes the Restore server task.
    - Enabling third-party restore
      You can integrate the Domino backup database with a third-party restore application to leverage the Domino backup database user-friendly restore interface.
  - Attachment consolidation
    The Domino® server employs the Domino Attachment and Object Service (DAOS) to save significant space at the file level by sharing data identified as identical between databases (applications) on the same server.
  - Full-text indexes for single databases
    You can create full-text indexes to allow users to quickly search for information in databases. To search in a database, users enter a word or phrase in the search bar of the database to locate all documents containing the word or phrase.
  - Controlling attachment indexing on servers
    Use the notes.ini setting FT_INDEX_ATTACHMENTS on a server to control full-text indexing of attachments for all databases on a server.
  - Database libraries
    You can create a database library that contains databases that pertain to a specific collection of users or to a specific topic. For example, a corporate database library might include all databases that deal with corporate policies and procedures, and a marketing database library might include databases that are useful to the marketing staff.
  - Database catalogs
    A database catalog provides a list of all databases on a server. You use the server Catalog task to create a database catalog. The Catalog task bases the catalog file (CATALOG.NSF) on the CATALOG.NTF template and adds the appropriate entries to the catalog's ACL.
  - The Files tab in the Domino® Administrator
    The Files tab in the Domino® Administrator provides an easy way for you to manage files in the Domino data folder.
  - Replicating unread marks
    Unread marks can be replicated for selected databases, most notably mail databases, by using the advanced database properties from the Domino® Administrator or from the database properties box. When you enable the replication of unread marks on mail databases, users can read their mail from a workstation on ServerA, and after replication, can read their mail from a workstation on ServerB, with unread mail clearly delineated from mail that has previously been read.
  - Using indirect files to run database maintenance tasks
    You can use indirect files to run the same maintenance task multiple times, resulting in significant time savings. The fixup, compact, updall, design, convert, and replicate tasks support using indirect files. You can also create batch files or scripts that run several maintenance tasks serially against different indirect files to help complete them quickly. If you have multiple CPUs, you can run the same maintenance tasks against multiple indirect files so they run concurrently. It is recommended you only run as many concurrent maintenance tasks as you have CPUs, otherwise they will start competing for CPU resources and can take longer to complete.
  - Updating database indexes and views
    A view index is an internal filing system that Notes® uses to build the list of documents to display in a database view or folder.
  - Synchronizing databases with master templates
    To use a consistent design for multiple databases, database designers can associate databases or elements within databases with a master template.
  - Fixing corrupted databases
    Corrupted databases don't occur frequently when you use transaction logging. When you use transaction logging to log changes to databases, a server automatically uses the transaction log to restore and recover databases after a system failure -- for example, after server failures or power failures. If a disk failure occurs, you use the transaction log along with a certified backup utility to restore and recover the databases.
  - Moving databases
    It may be necessary to move a database from one server to another -- for example, to distribute databases evenly among servers. If there are replicas of the database, the server to which you move the database should have the appropriate Connection documents to replicate the database to other servers that store replicas. If you're moving a database to a server in a cluster, replication between the server and other servers in the cluster that have replicas of the database occurs without Connection documents.
  - Using load convert to convert non-mail databases
    You can use the server's mail convert utility to convert non-mail databases to another type of non-mail database. Non-mail databases are all databases that do not have a $Inbox folder.
  - Redirecting client references to databases
    You can redirect Notes® client references from deleted or moved databases to a database replica that you specify.
  - Running a database analysis
    A database analysis reveals changes in documents, user activity, and other details such as replication data.

Prune tab

Complete the following fields in the Prune tab to control the deletion of backed-up databases. When you are done, you can click Test Formula to preview the prune path.


Field	Description
Prune backup command	Choose File if you are doing a simple file system or network drive backup. Choose other options to perform backups with a third-party backup application.
Prune DB command	Choose File if you are doing a simple file system or network drive backup. Choose other options to perform backups with a third-party backup application.
Prune translog command	Choose File if you are doing a simple file system or network drive backup. Choose other options to perform backups with a third-party backup application.
Prune OK string	When command files, formulas, or scripts are used, defines a string that when not found in the output indicates the operation failed. Can be used in conjunction with Prune error string.
Prune error string	When command files, formulas, or scripts are used, defines an error string that when found in the output indicates the operation failed.