How do I work with file versions?

From the file summary, you can restore and download versions of a file and view the change summary of a version (with some Enterprise Content Manager repositories). You can also upload a new version of a file. If IBM® Docs is deployed and the file type is supported by the IBM Docs editor, you can edit it in IBM Docs.

About this task

Versioning can work differently depending on your Enterprise Content Management server. For community libraries and linked libraries on IBM FileNet® Content Manager, you can have automatic versioning only; you cannot add change summaries. For linked libraries on IBM Content Manager, you can have different kinds of versioning and change summaries. Different types of versioning include the following:
  • Automatic. Automatic versioning creates a version every time you edit a file.
  • Manual. Manual versioning allows you to choose when you want to create a version.
  • None. If versioning is set to none, then you are unable to create versions.
The versioning level is associated with the document type, so different documents can have different version requirements. The Enterprise Content Manager administrator controls the version level.

Procedure

Perform these steps to work with file versions:
Click a file to open its summary page and then carry out the following steps as needed:
  • To upload a new version of a file, click Upload a New Version.
    Note: Uploading a new version does not apply to IBM Docs files.
  • To display a list of available versions, click Versions and do one of the following actions:
    • To download a previous version of the file, click Download next to the version that you want to download.
    • To restore a previous version of the file, click Restore next to the version that you want to restore. Click OK to confirm that you want to replace the current version of the file.
      Note: Restoring a previous version does not apply to IBM Docs files.
    • To delete a previous version of the file, click Delete next to the version that you want to remove, and then click OK.

  • If IBM Docs is deployed and the file type is supported by the IBM Docs editor, you click Edit in Docs.