Library views
The library views provide a quick way to access files.
Overview
You can access library views by opening a library or linked library from the navigation sidebar, and then selecting an option from the Show list. The Files and Folders option is selected by default.Note: For linked
libraries, the Show filter only displays in deployments with IBM®
FileNet® Collaboration Services 2.0 or later. The filter is
not supported by IBM Content Manager.
| View | Description |
|---|---|
| Files and Folders | Displays the root level of the library, showing files and folders at this level. |
| All Drafts | All files saved in draft format or checked out for editing. Note: This view is
available to community owners only. |
| My drafts | Files that you saved in draft format or that you checked out for editing. |
| My drafts in Review | Files in draft format that you submitted for review. Note: This view is only
available when draft review is enabled. |
| Review Requests | Files in draft format that are assigned to you for review. Note: This view is
only available when draft review is enabled, and it can only been seen by community owners and
designated reviewers. |
Your administrator can also configure the following additional views for linked
libraries. When these extra views are available, a Views button displays in
the user interface when you open a linked library.
| View | Description |
|---|---|
| My drafts / checked out documents | Files that you saved in draft format or that you checked out for editing. |
| My unfiled documents | Files that are not filed in any folder and thus are not actually part of the
library. Note: On the FileNet server, documents can be
filed in multiple folders or none at all. |
| Documents declared as records | Files identified as needing to be retained by your organization as corporate records. |
| My documents | Files that you uploaded to the library. |
| Documents modified in the last week | Files that you or another community member updated in the last 7 days (from the current time). |
| Documents modified in the last day | Files that you or another community member updated in the last 24 hours (from the current time). |
| Documents pending my approvals | Drafts owned by community members who request your review and approval. |
| My documents pending approvals | Drafts you own that are submitted for review. |
| All readable drafts | Drafts I own and drafts owned by community members. |