WebSphere Commerce EnterpriseFeature Pack 3: Deprecated featureWebSphere Commerce Professional

Tutorial: Managing content with workspaces with the Workspace Administration Tool

This tutorial shows you how to use workspaces to add product content to a store with the Workspace Administration Tool in WebSphere Commerce Accelerator.

Introduced in Feature Pack 3Note: The Workspace Administration Tool is deprecated. The Workspace Management tool replaces all of the workspace management features in the Workspace Administration Tool and the Tasks tool. If your site uses the Workspace Management tool, do not follow the steps that are contained within this tutorial. Instead, see Workspace Management tool.

Learning objectives

In this tutorial, new product data is added to the store following a workspace approval process on an authoring server. This process results in a set of data that is ready for publishing to the production instance.

This tutorial does not cover publishing the data to production server from the authoring server.

After completing this tutorial, you should be able to complete the following tasks:
  • Create a workspace with task groups and tasks.
  • Create a template for a task group.
  • Activate a task group to begin the process of changing content.
  • Create and contribute product content from within a workspace task.
  • Preview changes that are made from within the task group.
  • Approve a task group and its changes.

Time required

Expect this tutorial to take about 2 hours to complete.


This tutorial is intended for users with the following roles:

  • The Workspace Manager who creates and activates a workspace with task group and tasks to model the Introduce New Product process.
  • The Workspace Content Contributor who works on the workspace task that is assigned to the contributor and creates content for the store.
  • The Workspace Task Group Approver who validates the changes by previewing the store and approves the task group to complete the process.


The tutorial requires an understanding of workspaces and the Management Center.

Before you begin this tutorial, ensure that you have:

  • Created an authoring server instance of WebSphere Commerce with workspaces enabled in a WebSphere Commerce development environment. Ensure that the instance or test environment is started.
  • Publish a store in the authoring server instance or development environment.
  • Three different users created. The users have the following properties:
    User ID Organization Roles
    jim Root Organization Workspace Manager
    joe Root Organization Product Manager, Workspace Content Contributor
    elle Root Organization Product Manager, Workspace Task Group Approver
    While you do not have to use the user IDs specified in this table, there are references to these users IDs throughout the tutorial.