Adding and editing invoice line items

You must add line items to eventually mark the invoice Payable and roll expenses up to accounts and budgets.

About this task

To add or edit invoice line items, complete the following steps.


  1. Navigate to the invoice by selecting Financials > Invoices.
  2. Click the invoice number of the invoice to which you want to add line items.
  3. Click the Line Items icon (Line items).
  4. Supply information for the fields on the Edit Invoice Line Items page. Use the following options to help you add, edit, move, or delete line items.
    • Click the Add Row icon (Plus sign image) to insert a new line item.
    • Use the Move Selected Row Up icon Table with highlighted row and up arrow image or Move Selected Row Down icon Table with highlighted row and down arrow image to change the order in which the line items appear.
    • Click a line item and click the Delete the Selected Row icon Table with highlighted row and X image to delete a line item.
  5. Save your changes.


After line items are saved, the system calculates the Invoice Total of all line items.