Creating a meeting

You can create meetings that you own from the Meetings screen.

Procedure

  1. From the main menu, tap Meetings and then tap the create meeting icon (+ ) at the top of the screen.
  2. Type a name for the meeting or tap generate meeting name icon for the app to generate a name.
    The meeting name must be unique and cannot contain any special characters, such as &, #, and *. You cannot save the meeting if the name is not unique. The Save option is disabled until the name is unique.
    To copy the meeting name to the clipboard, tap copy icon .
  3. Select a meeting mode and then click the continue icon.
    • Select Collaboration if the meeting is open to anyone who has the meeting link.
    • Select Confidential to restrict the meeting to a designated set of participants. You expect all participants to use credentials to access the meeting. If guest access is allowed, you must have waiting room enabled.
    • Select Lecture to put the meeting participants in listen-only mode. This choice works well for presentations type meetings.
  4. Tap the continue arrow that is next to Collaboration settings to specify meeting settings. Settings vary based on the selected meeting mode. Specify the settings for the selected mode.
    Conference dial-in
    Enable to allow participants to dial into the meeting using a telephone, if your organization configured settings for telephony.
    Meeting password
    Tap the Meeting Password switch to add a password and type in the password. When enabled, a password is required to join the meeting, including the meeting moderators and owners. Passwords must be at least eight characters.
    Note: Be sure to store this password for later reference because you can't see it on the configuration page.
    If you set a password, an option to Change Password is available.
    This option is a required setting for confidential-mode meetings.
    Waiting room
    Enable to place participants into a waiting room until a moderator admits them to the meeting or declines admission. Moderators can send messages to users in the waiting room.
    When enabled, you can set the Members Can Bypass option to allow meeting members to enter the meeting immediately, instead going into the waiting room.
  5. Under the Member Access section, specify how meeting participants interact with the meeting.
    Allow Guests
    When enabled, guests or people outside of the organization who are not authenticated can join the meeting.
    Allow Guests
    When enabled, guests or people outside of the organization who are not authenticated can join the meeting.
    Moderated Meeting
    When you make a meeting moderated, only you or other moderators that you designate can start the meeting. A moderator can also control other aspects of the meeting such as who can present, muting participant audio, and more. You can designate who is a moderator for the meeting. When the Moderated Meeting setting is enabled, a Manage Moderators field is visible which allows you to add moderators for the meeting.
    Restricted
    This setting enables the meeting hosts to restrict who can access to the meeting.
  6. When you finish with the collaboration settings, tap the check mark at the top of the screen.
    • Tap the check mark at the top of the screen to save the meeting on the My Meetings tab.
    • Click Start to begin the meeting. Clicking Start opens the meeting in a new tab and saves the meeting in your My Meetings list on the Sametime Meetings landing page.
    The meeting is saved and listed on the My Meetings tab. For each settings that you assign to a meeting, the app displays the associated setting icon with the meeting name.