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HCL Sametime Meetings Add-in for Microsoft Users Guide
The Sametime Meetings Add-in Users Guide contains information for accessing and using the HCL Sametime MicroSoft Outlook add-in.
Using the Sametime Meetings Add-in
The Sametime Meetings add-in for MicroSoft Outlook Add-in gives you the ability to choose an existing Sametime Meeting, create and edit a Sametime meeting, and create an instant Sametime meeting.
Adding Sametime meetings to an event
You can add exisiting meetings to an event, add an instant meeting, or create a new meeting.
Creating a new meeting
The creating a new room option allows users to create a new meeting room in the task pane.

HCL Sametime Meetings Add-in for Microsoft Users Guide
The Sametime Meetings Add-in Users Guide contains information for accessing and using the HCL Sametime MicroSoft Outlook add-in.
- Getting started with Sametime Meetings Add-in for Outlook
  The Sametime Meetings add-in allows you to add a Sametime meeting room to an Outlook meeting invitation.
- Using the Sametime Meetings Add-in
  The Sametime Meetings add-in for MicroSoft Outlook Add-in gives you the ability to choose an existing Sametime Meeting, create and edit a Sametime meeting, and create an instant Sametime meeting.
  - Logging into and out of HCL Sametime
    Before you can add a Sametime meeting your Outlook calendar event, you must be logged into Sametime Meetings.
  - Adding Sametime meetings to an event
    You can add exisiting meetings to an event, add an instant meeting, or create a new meeting.
    - Adding a meeting
      When you select an existing meeting, you can modify the meeting.
    - Creating a new meeting
      The creating a new room option allows users to create a new meeting room in the task pane.
    - Adding an instant meeting
      The instant room option instantly adds room details to the Outlook meeting.
  - Modifying a meeting
    You can edit the meeting options for an existing meeting.
  - Creating a new meeting
    You can set options for instant meetings and logging on the add-in Settings window.
  - Displaying the Sametime Add-in Users Guide
    You can access the Sametime Add-in Users Guide from the Settings window.
  - Gathering information about the addin
    You can find information about the Sametime Meetings addin for Microsoft Outlook on the About screen.

Creating a new meeting

The creating a new room option allows users to create a new meeting room in the task pane.

Procedure

Click the Sametime add-in logo.
Select Add Meeting
Click + New Meeting.
Type a unique name in the Name field.
Select a meeting mode.
- Select Collaboration if the meeting is open to anyone that is provided with the meeting link.
- Select Confidential if the meeting is restricted to a designated set of participants. You expect all participants to use credentials to access the meeting. If guest access is allowed, you must have waiting room enabled.
- Select Lecture if the meeting participants are to be in listen-only mode. This choice is suited for presentations type meetings.
Select meeting settings. Settings vary based on the meeting mode that you selected.

Conference dial-in

When enabled, anyone with the meeting details can join.

Password protected

When enabled, a password is required for the meeting. Define the meeting password in the text box. Passwords must be at least eight characters.

This is a required setting for confidential-mode meetings.
Meeting password requires all participants, including moderators and owners, to enter a password to join the meeting.

Waiting room

Enable to place participants into a waiting room until you let them into the meeting.

Click Members can bypass to allow for meeting members not to be placed into the waiting and directly enter the meeting.

Conference dial-in
Manage meeting participants access and more in the Member access section

Allow guests

When enabled, guests or people outside of the organization can join the meeting.

Manage access

The Manage access feature allows you to add moderators to the meeting.

Moderated

This setting determines who can start the meeting. If enabled, only moderators can start the meeting and control participant features such as who can present during the meeting.

Restricted

This setting enables the meeting hosts to restrict who has access to the meeting.
Click Add to event to add the meeting to the Outlook event.

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