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HCL Sametime Meetings Add-in for Microsoft Users Guide
The Sametime Meetings Add-in Users Guide contains information for accessing and using the HCL Sametime MicroSoft Outlook add-in.
Using the Sametime Meetings Add-in
The Sametime Meetings add-in for MicroSoft Outlook Add-in gives you the ability to choose an existing Sametime Meeting, create and edit a Sametime meeting, and create an instant Sametime meeting.
Adding Sametime meetings to an event
You can add exisiting meetings to an event, add an instant meeting, or create a new meeting.
Adding an instant meeting
The instant room option instantly adds room details to the Outlook meeting.

HCL Sametime Meetings Add-in for Microsoft Users Guide
The Sametime Meetings Add-in Users Guide contains information for accessing and using the HCL Sametime MicroSoft Outlook add-in.
- Getting started with Sametime Meetings Add-in for Outlook
  The Sametime Meetings add-in allows you to add a Sametime meeting room to an Outlook meeting invitation.
- Using the Sametime Meetings Add-in
  The Sametime Meetings add-in for MicroSoft Outlook Add-in gives you the ability to choose an existing Sametime Meeting, create and edit a Sametime meeting, and create an instant Sametime meeting.
  - Logging into and out of HCL Sametime
    Before you can add a Sametime meeting your Outlook calendar event, you must be logged into Sametime Meetings.
  - Adding Sametime meetings to an event
    You can add exisiting meetings to an event, add an instant meeting, or create a new meeting.
    - Adding a meeting
      When you select an existing meeting, you can modify the meeting.
    - Creating a new meeting
      The creating a new room option allows users to create a new meeting room in the task pane.
    - Adding an instant meeting
      The instant room option instantly adds room details to the Outlook meeting.
  - Modifying a meeting
    You can edit the meeting options for an existing meeting.
  - Creating a new meeting
    You can set options for instant meetings and logging on the add-in Settings window.
  - Displaying the Sametime Add-in Users Guide
    You can access the Sametime Add-in Users Guide from the Settings window.
  - Gathering information about the addin
    You can find information about the Sametime Meetings addin for Microsoft Outlook on the About screen.

Adding an instant meeting

The instant room option instantly adds room details to the Outlook meeting.

About this task

The instant room is based on a setting, it will either your meeting room or a newly generated room. You can configure this setting from the HCL Sametime add-in.

Procedure

Click the Sametime add-in logo.
Select Instant Meeting.
The instant meeting is added to the Outlook event.
Generated rooms get their name from the Outlook meeting subject, and it contains a random twelve-character alphanumeric password, not be moderated, and not be open to guests.
Click the meeting name to add it to the calendar event.
The meeting is added with password required. The meeting link and password are placed in the Outlook event description field.
To change meeting settings, click the edit icon (.
You can change the settings related to the meeting. When you are finished with changes, click Save.
If you change the password, be sure to change it in the event description field also. After the meeting changes are saved, the password is not retrieveable.
Click Save in the Outlook event to save the meeting information in the event.

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