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Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using HCL Docs
HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with spreadsheets
Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
Creating and importing spreadsheets
Learn how to create spreadsheets and work with existing spreadsheets in your web browser.
Importing existing spreadsheets
After you upload IBM® Lotus® Symphony® spreadsheets or other spreadsheet file types to your files list, you can import them so that you and others can work with them in web browsers.

Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
- Using HCL Docs
  HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Supported browsers
    See what Web browsers are supported by HCL Connections™ Docs.
  - What's new in HCL Docs 2.0
    Learn about new features and functions in HCL Docs 2.0.
  - Publishing a version of a file
    In order for readers to see a draft created in HCL Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
  - What if I have a file conflict?
    A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
  - Reverting to last version
    When you are editing in HCL Connections™ Docs, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
  - Viewing a file by using the viewer
    You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Working with documents
    Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
  - Working with spreadsheets
    Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
    - Creating and importing spreadsheets
      Learn how to create spreadsheets and work with existing spreadsheets in your web browser.
      - Creating spreadsheets
        Use the New button in the Files application to create a spreadsheet.
      - Changing the default file format of spreadsheets
        In HCL Connections™ Docs, spreadsheets can be created either in .xlsx or .ods format. You can change the default file format as you like.
      - Uploading spreadsheets to share
        You can upload to My Files any type of spreadsheet files that your administrator allows. You control who can view, download, or edit the spreadsheets.
      - Importing existing spreadsheets
        After you upload IBM® Lotus® Symphony® spreadsheets or other spreadsheet file types to your files list, you can import them so that you and others can work with them in web browsers.
      - Importing text files to spreadsheets
        You can import a text file such as a .txt file or a .csv file to a spreadsheet.
      - Opening password-protected Excel files
        You can open password-protected Microsoft™ Excel files in HCL Connections™ Docs.
    - File compatibility and exporting spreadsheets
      Find out which file types you can use with HCL Connections™ Docs spreadsheets.
    - Working with spreadsheets in Content Navigator
      If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save spreadsheet files in the repository.
    - Sharing spreadsheets
      You can make a spreadsheet public for anyone to read, or share it with specific people and communities. You can allow people to edit a spreadsheet and even share it with others. You can also change or delete access levels after you share a spreadsheet.
    - Collaborating on spreadsheets in real time
      You can collaborate on a spreadsheet in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
    - Changing the look of your spreadsheets
      Simple enhancements to the way your spreadsheets look can improve their effectiveness.
    - Managing sheets in spreadsheets
      You can insert a sheet into a spreadsheet, and then move, rename, hide and show the sheet. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Formatting numbers
      A number can look different from the actual value entered in a cell, depending on the number format. Number formats differentiate one kind of data from another; for example, currency from percentages. Number formats affect only how HCL Connections™ Docs displays numbers, not how it stores or calculates numbers.
    - Entering and editing data
      Most editing tasks in HCL Connections™ Docs are easy to do on your own. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Working with images in spreadsheets
      You can insert an image into a spreadsheet, and then resize and move the image.
    - Working with charts in spreadsheets
      You can insert a chart into a spreadsheet, and then resize, move, and delete the chart.
    - Managing data ranges
      Learn how to sort data in a sheet or range and reference data that is on a different sheet.
    - Using formulas in calculations
      This section provides background information on formulas and functions, and organizes the functions in alphabetical order or by category to make it easy to find related functions.
    - Spreadsheets quick reference
      This topic helps you discover or remember how to do certain spreadsheet tasks.
    - Spreadsheets keyboard shortcuts
      You can use shortcut keys to perform tasks in spreadsheets. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
  - Working with presentations
    Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
  - Glossary
  - Notices

Importing existing spreadsheets

After you upload IBM® Lotus® Symphony® spreadsheets or other spreadsheet file types to your files list, you can import them so that you and others can work with them in web browsers.

About this task

Supported formats include .ods, .xls, .xlsx, and .csv. For .ots, .xlt, and .xltx template files, you can upload them to Connections and then create files from them in HCL Docs Cloud. To import an existing spreadsheet, perform the following steps:

Procedure

Upload a file to the Connections Files application.
Click My Files.
Find the file that you want to open in HCL Connections™ Docs, and click the file name to go to a page with actions that you can take.
Click Edit to automatically import the file into HCL Docs format.
Note:
- Only spreadsheets with 20,000 rows or less and 1,024 columns or less can be opened.
- If the spreadsheet is a template file with a format of .xlt, .xltx, or .ots, click Create File. A New from File window opens. Type a file name and then click Create. The template file is imported into HCL Docs and a new spreadsheet that is based on the template file is created at the same time.
Optional: If you want to return to the files list, click on the toolbar.

Results

Occasionally, certain formatting from uploaded files does not display precisely in HCL Docs, yet is preserved in the file. For example, for an unsupported formula, you see the formula name in the cell instead of the calculated value. In these cases, once a version is published, you can download the file back to its original format.
You can import .xlsx files that contain .jpg, .jpeg, .png, .gif, and .bmp images. You can also import .xlsx files that contain .wmf, .emf, .tif, and .tiff images, but these file types are converted to supported types during the import.
Data validation that was previously set in an .xlsx, .xls, or .ods file works properly after the file is imported to HCL Docs Cloud. Within a range, such data validation still functions when you use autofill to add data to cells in the range, and when you cut or copy the range and paste it to another range.

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