Scheduling report emails

You can schedule reports to be emailed to the specified recipients. This option is especially useful if a person does not work with BigFix Inventory, or is not familiar with the application, yet must have access to the reports.

Before you begin

Ensure that the BigFix Inventory server is configured to send mail notifications.


  1. Open the report that you want to email, hover over Export, and click Schedule Export.

    Reports that you want to email must be saved before they can be sent. You can either save the report without changing its default view or create a customized view. You can set only one schedule per a saved report. If you try to set a next schedule, it replaces the previous one. For more information, see:Creating saved report views.

  2. Select the file format and adjust the page settings.
  3. In the Email field, enter a comma-separated list of email addresses to which you want to send the notifications.
  4. Select the language of the report.
  5. Select at least one option for emailing the report:
    • Email on a regular basis
      The report is emailed according to a daily, weekly, or monthly schedule.
      Note: The start time for each report must differ by at least 5 minutes.

    • 9.2.3 Email if the number of rows exceeds
      The report is emailed only if a specific number of rows is exceeded. You can customize a report to show only products for which PVU exceeds a particular value. You will be notified whenever the specified number of items appears on the report. This option is an additional notification and does not affect the regular schedule.
      Note: Reports based on conditions are emailed during data imports.

    Edit Report window
  6. Click Save.


9.2.15 Starting from application update 9.2.15, report file names, including report files that are scheduled to be emailed, follow a new naming convention. The file name consists of the predefined or custom report name, the default report name, and the time stamp. For example: My_Custom_Report-software-classification-20190215085933.csv.

Additionally, the email subject contains the name of the predefined or custom report. For example: Scheduled Report 'My Custom Report' from BigFix Inventory.

What to do next

To disable the export schedule, clear the Report Subscription check box and click Save.