10.0.5 Contract management

The contracts management group shows all contract related reports in one place. This allows you to easily manage all your contracts.

Advantages over old contracts

In previous BigFix Inventory versions, contracts supported only Seats and ELA metrics. Views of contract data is available only for software instances and not for current products and metrics. To improve product function, with contract management in BigFix Inventory version 10.0.5, you can define contracts according to all metrics. This ability helps you track contracts.
Note: IBM Flexpoint bundles are not available for contracts as license usage is covered by IBM License Service Reporter. See also, Tracking license usage in multicluster environment with License Service Reporter.
The purposes of improved contract management are as follows:
  • Managing contracts from one report
  • Using contract metric calculation for products presented by computer groups
  • Managing contracts that are not limited to predefined metrics
  • Using the current measured metric value or software instances to drill down and view contract details

Deprecation

The previous contract management functionality is now deprecated. You can now migrate your deprecated contracts. See also, Migrating contracts.

Actions

With the contracts management feature you can perform the following actions:
  • Search for specific contract to complete outstanding actions
  • Use predefined reports from dashboard to access saved reports.
  • Define custom reports or email notification to access the contract status
The reports are categorized into the following types:

Refer to the respective report type to know more about the actions you can perform on individual report type.

Add, modify, and delete contracts in the All Contracts report

With All Contracts report, you can add, modify, and delete contracts.

Note: The Current Contract Value, Current Measured Value and Next Entitlement Value are calculated based on UTC time zone.
Add contracts
  1. Open the All Contracts reports.
  2. Click Edit and select Add Contract. A New Contract window appears.
  3. Enter the field values and click Save.

    Result: A new contract is created.

Modify contracts
  1. Open the All Contracts reports.
  2. Select a contract, click Edit, and select Modify Contract. An Edit Contract window appears.
  3. Update the field values.
  4. In the Purchase Orders table, select the computer group and click Convert to ELA to view the value in ELA and click Convert to number to manually enter the value.
  5. Click Save.

    Result: The contract is updated.

    See also: Purchase orders.

Delete contracts
  1. Go to All Contracts reports.
  2. Select a contract, and click on Edit and select Delete Contract. A confirmation dialog box appears.
  3. Click Delete Contract.

    Result: The report is updated.

Restriction: The add and edit contract window has the following constraints:
  • The Add and edit contract window is not supported on Internet Explorer.
  • The date format is always in MM/DD/YYYY format.
  • The Select Year and Select Month labels In the date selector widget are not translated. They are always in English.
  • Software products with names containing non-ASCII characters cannot be assigned to a contract.
Import contracts
Import contracts using the WebUI and the API. For more information, see also Importing contracts.

Saved reports

The following reports are included in the Saved reports list:

  • Contracts: All
  • Contracts: License Utilization Exceeded
  • Contracts: License Ended
  • Contracts License Ends in 30 Days
  • Contracts: License Ends in 90 Days
  • Contracts: Threshold Exceeded
  • Contracts: Support Ended
  • Contracts: Support Ends in 30 Days
  • Contracts: Support Ends in 90 Days

You can access saved reports from the predefined reports dashboard.