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HCL Sametime® Administration Guide 12.0.1
Configuring
This section provides information on configuring the HCL Sametime server. Configuration tasks are dependent on the deployment environment.
Setting up business cards
You can configure the Sametime server so that business card information about an individual displays when a user hovers over a name in a chat window or a contact list. Business card information also displays at the top of an active chat window.
Storing photos in the Domino directory
If the Sametime server is connected to a Domino LDAP server, you can store business cards photos in the Domino Directory.

HCL Sametime® Administration Guide 12.0.1
- Accessibility features for Sametime
  Accessibility features help users who have a disability, such as restricted mobility or limited vision, use information technology products successfully. HCL® strives to provide products with usable access for everyone.
- What's new
  HCL Sametime and HCL Sametime Premium 12.0.1 provide many new features, enhancements and fixes to servers and clients. Additional releases to version 12.0.1 also provides updates to the product.
- Planning
  This section describes the system requirements and server configurations needed for HCL Sametime and HCL Sametime Premium.
- Installing
  This section provides information on installing the servers for Sametime and Sametime Premium.
- Configuring
  This section provides information on configuring the HCL Sametime server. Configuration tasks are dependent on the deployment environment.
  - Adding corporate branding to meeting pages
    You can customize meetings to reflect your company's branding and visual presence.
  - Downloading content to the server
    When downloading content to the Sametime sever, it must be downloaded to the web/download directory.
  - Adding virtual backgrounds to the global library
    By default, you can customize your meetings with virtual backgrounds. As an administrator, you can choose which backgrounds are available to all users.
  - Configuring alternate STUN servers
    Sametime Meetings uses public Google STUN servers by default. To use different STUN servers, you must complete this procedure before installing Sametime Meetings.
  - Setting up business cards
    You can configure the Sametime server so that business card information about an individual displays when a user hovers over a name in a chat window or a contact list. Business card information also displays at the top of an active chat window.
    - Configuring business cards using an LDAP directory
      Configuring business cards is done in the UserInfoConfig.xml file in the community pod.
    - Customizing business cards in Kubernetes
      You can override the default business cards configuration by creating an extra-community-configs secret to hold the configuration files.
    - Customizing business cards in Docker and Podman
      You can override the default business cards configuration by editing a UserInfoConfig.xml file and adding it as a volume in the docker-compose.yml.
    - Storing photos in the Domino directory
      If the Sametime server is connected to a Domino LDAP server, you can store business cards photos in the Domino Directory.
    - Using HCL Connections photos for the Sametime business card
      You can use the HCL Connections profiles photos for the Sametime business cards. A benefits for using this method is that updated photos in Connections are automatically updated in Sametime.
    - Retrieving photos from HTTPS hosts in Kubernetes
      Signer certificates establish the relationship in SSL communication. This step is needed by the Sametime server, specifically for cases where the PhotoURL is using SSL (HTTPS) to access business card photos.
    - Retrieving photos from HTTPS hosts in Docker and Podman
      Signer certificates establish the relationship in SSL communication. This step is needed by the Sametime server, specifically for cases where the PhotoURL is using SSL (HTTPS) to access business card photos.
  - Configuring LDAP
    Sametime supports LDAP directory servers as the user repository.
  - Updating the time-to-live index for persistent chat
    The time-to-live (TTL) setting defines how long the chat history is stored in the database. The default value is 90 days. However, administrators can update the value based on the organization's preferred setting.
  - Managing secrets in Kubernetes
    Sensitive information such as passwords, service account names, certificates, and other confidential data needed by Sametime pods are stored in secrets. In addition to helm charts and configuration map, the Sametime configuration is also derived from secrets.
  - Applying configuration changes in Docker or Podman
    Configuration files contain environment variables that can be changed and applied to the Sametime server.
  - Applying configuration changes in Kubernetes or Openshift
    Configuration files contain environment variables that can be changed and applied to the Sametime server.
  - Chat
    This section contains Chat configuration considerations.
  - Meetings
    This contains configuration steps specific to the HCL Sametime Meetings server.
  - Integrating with other applications
    Integration with an application such as Verse prior to Sametime 12.0 requires the legacy web-client interface. Beginning in Sametime 12.0 the legacy web-client is not enabled by default, but can enabled when needed for integration with other products.
  - Monitoring your meeting and chat metrics with Grafana
    Sametime uses the third-party software, Grafana, to generate insightful graphs and visualizations derived from time-series database (TSDB) data. Integrating Grafana into your Sametime environment allows you to see analytic metrics about Sametime meetings and chats on a Grafana dashboard. The metrics can be used to monitor Sametime usage and resources.
  - Push messaging through a proxy
    Depending on your network settings, your firewalls could prevent Sametime proxy from connecting to push networks like Apple Push Notification Service (APNS) and Firebase Cloud Messaging (FCM) through the Internet. Sametime supports the sending of APNS and FCM messages through a proxy server. If you need to send APNS or FCM message through a proxy server in your environment, you need to configure the settings for the messages you want routed through the proxy.
- Securing
  This section provides information on securing your HCL Sametime environments.
- Administering
  This section provides information on administering on Sametime environments.
- Troubleshooting
  This section provides information on troubleshooting and supporting Sametime environments.
- Uninstalling Sametime
  In the event that Sametime must be removed, follow the procedure for the platform that Sametime is installed on.
- Migrating and Upgrading
  This section provides information on migrating data from an earlier release to Sametime 12.
- Notices

Storing photos in the Domino directory

If the Sametime server is connected to a Domino LDAP server, you can store business cards photos in the Domino Directory.

About this task

The file name of the photo attached to the person document must be named ContactPhoto.jpg. Domino serves this photo as an attribute called Photo. It is possible to use a custom field with the attachment or thumbnail field type, photo types used by Domino are JPEG and GIF file types. Photo size should be smaller than 45 KB, for best results use a 10 KB sized photo. This option requires the Domino Designer Client and modifying the design, which is outside the scope of this document.

This configuration only applies to the rich clients. In order to display photos in Meetings or Web Chat, you must use the PhotoURL attribute.

The Domino directory has a field in the person document that allows the user to upload their contact. It is saved as a thumbnail which automatically reduces the size of the file.

Important considerations:

Before storing photos in the name and address book, consider the size of the address book. Adding photos for many users can greatly increase the size of your directory and can have a performance impact on another application that uses the same Domino directory.
The Sametime server does not support this method of photo retrieval. If you have users with the mobile or web clients, consider using a PhotoURL instead of storing photos as attachments in the Domino directory.

Procedure

Open the Notes contact file using a Notes client. The default file is names.nsf.
Locate and open the person document where the photos is to be attached.
Click Edit Person.
To the left of the First name and Last name fields, click the photo icon.
Locate the .jpeg photo file on your hard drive and rename the file to ContactPhoto.jpg.
Click the icon to upload the photo and browse to the location of the renamed photo file.
Confirm that the photo is correct and click Save and Close.

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