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HCL Sametime® Administration Guide 12.0.1
Administering
This section provides information on administering on Sametime environments.
Managing Sametime Meetings
This topic explains the features you can enable or disable for meetings. Currently, the settings that you can change are global settings that apply to the entire server. User policies cannot control the settings.
Managing recording options
As the administrator, you have control over your recording settings. This section describes the features available to help you manage meeting recordings and where they are configured.
Recording lifecycle
To save storage space, you can automatically remove old recordings after the specified time.

HCL Sametime® Administration Guide 12.0.1
- Accessibility features for Sametime
  Accessibility features help users who have a disability, such as restricted mobility or limited vision, use information technology products successfully. HCL® strives to provide products with usable access for everyone.
- What's new
  HCL Sametime and HCL Sametime Premium 12.0.1 provide many new features, enhancements and fixes to servers and clients. Additional releases to version 12.0.1 also provides updates to the product.
- Planning
  This section describes the system requirements and server configurations needed for HCL Sametime and HCL Sametime Premium.
- Installing
  This section provides information on installing the servers for Sametime and Sametime Premium.
- Configuring
  This section provides information on configuring the HCL Sametime server. Configuration tasks are dependent on the deployment environment.
- Securing
  This section provides information on securing your HCL Sametime environments.
- Administering
  This section provides information on administering on Sametime environments.
  - Managing Sametime clients
    This section provides information on managing Sametime clients.
  - Managing file transfer data
    As with meeting recordings and reports, files that are shared in the chat are stored in a Docker volume or a Kubernetes persistent volume. By default, you can download these files within 90 days.
  - Testing Sametime chat and meeting clients
    This article assumes that you have successfully installed and configured Sametime or Sametime Premium.
  - Starting and stopping the Sametime server
    Starting and stopping the Sametime server involves starting and stopping the Sametime services running in the container management system.
  - Starting and stopping MongoDB
  - Managing policies
    Sametime policies allow administrators to control user access to features.
  - Configuration files
    Configuration files maintain information used by the Sametime server for various reasons.
  - Enabling multi-tenancy
    Multi-tenancy allows multiple organizations to be part of the Sametime community. With multi-tenancy, Sametime users can chat, add users and groups to contact lists, and have awareness of users in their organization or in other organizations that are configured to be visible to them.
  - Using the Sametime Database utility
    The Sametime Database utility is used to synchronize the information with that of the Sametime server database.
  - MongoDB
    This section provides information relating to administering MongoDB.
  - Managing Sametime Meetings
    This topic explains the features you can enable or disable for meetings. Currently, the settings that you can change are global settings that apply to the entire server. User policies cannot control the settings.
    - Disabling guest access
      You can disable guest access and remove the option from the meeting attend page.
    - Configuring live streaming
      If you have a high number of users that need to attend a meeting that does not require two-way interaction, you can live stream the conference to YouTube, and users can access the meeting using a YouTube URL.
    - Increasing the number of displayed video streams
      The most recent active video streams are displayed in the meeting window up to the specified maximum value. The default is nine.
    - Managing recording options
      As the administrator, you have control over your recording settings. This section describes the features available to help you manage meeting recordings and where they are configured.
      - Recording lifecycle
        To save storage space, you can automatically remove old recordings after the specified time.
      - Disabling the recording feature
        By default, authenticated users can record meetings. As an administrator, you can disable this functionality.
    - Disabling Sametime reports
      By default, meeting owners can generate meeting reports. You can change a setting to disable the ability for owners to generate meeting reports.
    - Managing user sign-on
      You can control how long your Sametime meeting credentials are maintained to reduce the number of times you have to sign in.
    - Disabling virtual background
    - Disabling custom background uploads
    - Disabling the meeting timer
      By default, Sametime is configured to display the meeting duration. You can change the setting to disable the timer.
- Troubleshooting
  This section provides information on troubleshooting and supporting Sametime environments.
- Uninstalling Sametime
  In the event that Sametime must be removed, follow the procedure for the platform that Sametime is installed on.
- Migrating and Upgrading
  This section provides information on migrating data from an earlier release to Sametime 12.
- Notices

Recording lifecycle

To save storage space, you can automatically remove old recordings after the specified time.

About this task

By default, recordings are available for download and playback for three (3) days. This is configured using the following parameter:

For Docker, modify the .env file.
```
EXPIRES_IN_DAYS=n
```
Where n defines the number of days the recordings are available before getting archived. For example, to change the value to seven days, enter EXPIRES_IN_DAYS=7.
For Kubernetes, modify the .yaml file.
```
recordingsExpireInDays: n
```
Where n defines the number of days the recordings are available before getting archived. For example, to change the value to seven days, enter recordingsExpireInDays: 7. For more information, see Applying configuration changes in Kubernetes or Openshift.

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