Creating a meeting

You can create meetings that you own from the Meetings screen.

Procedure

  1. From the main menu, tap Meetings and then tap the create meeting icon (+ ) at the top of the screen.
  2. Type a name for the meeting.
    The meeting name must be unique and cannot contain any special characters, such as &, #, and *. You cannot save the meeting if the name is not unique. The Save button is not enabled until the name is unique.
  3. Select a meeting mode and then click the continue icon.
    • Select Collaboration if the meeting is open to anyone who has the meeting link.
    • Select Confidential to restrict the meeting to a designated set of participants. You expect all participants to use credentials to access the meeting. If guest access is allowed, you must have waiting room enabled.
    • Select Lecture to put meeting participants in listen-only mode. This choice works well for presentation meetings.
  4. Tap the continue arrow that is next to Collaboration settings to specify meeting settings. Settings vary based on the selected meeting mode. Specify the settings for the selected mode. Tap the Meeting Password switch to add a password and enter the password.
    Meeting password
    When enabled, a password is required to join the meeting, including the meeting moderators and owners. Passwords must be at least eight characters.
    Note: Be sure to store this password for later reference because you can't see it on the configuration page.
    If you set a password, an option to Change Password is available.
    This option is a required setting for confidential-mode meetings.
    Waiting room
    Enable to place participants into a waiting room until a moderator admits them to the meeting or declines the admission. Moderators can send messages to users in the waiting room. You can add others to the meeting, see the following step describing the Member Access section.
    When enabled, you can set the Members Can Bypass option to allow meeting members to enter the meeting immediately, instead going into the waiting room.
    Conference dial-in
    Enable to allow participants to dial into the meeting by using a telephone, if your organization configured settings for telephony.
  5. Under the Member Access section, specify how meeting participants interact with the meeting.
    Moderated Meeting
    When you make a meeting moderated, only you or other moderators that you designate can start the meeting. A moderator also controls other aspects of the meeting such as who can present, muting participant audio, and more. You can designate who a meeting moderator is. When the Moderated Meeting setting is enabled, a Manage Moderators field is available and you can add moderators for the meeting. Moderators that you designate can start and control the other aspects of the meeting.
    Restricted
    This setting enables the meeting hosts to restrict who has access to the meeting. When the Restricted setting is enabled, a Manage Participants field is visible which allows you to add participants who can join the meeting.
    Allow Guests
    When enabled, guests or people outside of the organization who aren't authenticated can join the meeting.
  6. When you finish the collaboration settings, tap the back icon to return to the New Meeting screen. From there you can save or start the meeting.
    • Tap the check mark at the top of the screen to save the meeting on the My Meetings tab.
    • Click Start to begin the meeting. Clicking Start opens the meeting in a new tab and saves the meeting in your My Meetings list on the Sametime Meetings landing page.
    The meeting is saved and listed on the My Meetings tab. For each setting that you assign to a meeting, the app displays the associated setting icon with the meeting name.