Using the mail archive log

To monitor mail document archiving, you can log archiving activity to an archive log database. Information stored in a user's Archive Log includes the archiving date, the number of documents copied to the archive database, the number of documents deleted from the mail file, the number of documents truncated in the mail file, any archive failures, and the locations of the original mail file source and archive destinations.

You can use the mail archive log, for example, to track a document you thought was deleted. You can easily scan the Archive Log to see if the document was archived. If logging was configured to include document links, you can access the archived document from within the archive log.

Specifying the name and location for the Archive Log database

By default, the archive log database is stored in an archive directory under the user's Data directory. The default name format for a user's archive log database file is l_xxxx.nsf, where l_ is the prefix and xxxx is the name of the user's mail database. The name of the log database is based on a specified number of characters (the default is 50) from the user's mail file name. For example, for the end user John Smith, whose mail file name is jsmith.nsf, the archive log database name is l_jsmith.nsf.

Archive policy settings provide administrative control for archiving mail databases only. To archive system databases or to archive without using Archive policy settings, use the document archiving tool.

Archive log file title

When a user archives a mail database to an archive log file, the log file title reflects the name of the user's mail file. The user can then manually change that log file title if desired. If logging is turned off for mail archiving, this does not apply.