Adding a short text element to a template

You add a short text element to an authoring template when you want a short text element to be used by a set of items that use the same authoring template.

Procedure

  1. Open or create an authoring template.
  2. Click Manage Elements.
  3. Select Short Text as the element type.
  4. Enter a name. Do not use double-byte and non-ASCII characters.
  5. Enter a display title to use as the title of the element that is displayed in indexes and forms.
  6. If you create a text provider plug-in for a multi-locale site, you can also select the text provider and enter a key to look up a string from the selected text provider. The text provider displays a different display title for each language it is configured for. The text that is entered in the Display Title field is only used if an appropriate display title is not available from the selected text provider, or if the text provider is not available.
  7. Click OK. The short text element is added to your form.
  8. Go to the Default Content tab.
  9. Go to the short text element you added.
  10. Enter some default text in the short text field, or leave it blank if you want your content creators to enter text in this field.
  11. Click properties to open the display properties of the element. This view is where you define how the element is displayed on the item form.
    1. To display the element as a required field select Identify this as a required field.
    2. To hide a field on the content form from all users select Hide field. You must specify a default value if the field is a required field.
      Note: Administrators and managers can choose to display hidden fields and elements in an item by clicking Show hidden fields.
    3. Type the number of characters to use in Field Width to set the size of the displayed field. If you leave this blank, the default field size is used.
    4. Type a number into the maximum or minimum characters or words fields to set limits on the number of characters or words a user can enter in a field.
    5. Select the users or groups you want to grant exclusive edit access to a field or element by clicking Add Editors.
    6. Select the users or groups you want to grant exclusive view access to a field or element by clicking Add Viewers.
    7. Type field-specific help into Field help. This text is displayed near the element in the content form.

      If you create a text provider plug-in for a multi-locale site, you can also select the text provider and enter a key to look up a string from the selected text provider. The text provider displays a different help text for each language it is configured for. The text that is entered in the Field help field is only used if an appropriate help text is not available from the selected text provider, or if the text provider is not available.

  12. Save the authoring template.