Adding a file resource element to a template

You add a file resource element to an authoring template when you want the file resource to be used by a set of items that use the same authoring template.

Procedure

  1. Open or create an authoring template.
  2. Click Manage Elements.
  3. Select File Resource as the element type.
  4. Enter a name. Do not use double-byte and non-ASCII characters.
  5. Enter a display title to use as the title of the element displayed indexes and forms.
  6. If you have created a text provider plug-in for a multi-locale site, you can also select the text provider and enter a key to look up a string from the selected text provider. The text provider displays a different display title for each language it is configured for. The text that is entered in the Display Title field is only used if an appropriate display title is not available from the selected text provider, or if the text provider is not available.
  7. Click Add. The file resource element is added to your form.
  8. Go to the file resource element you created:
  9. Click Upload a file to select a file to store in the file resource component, or do nothing if you want your content creators to select a file.
    Note: In CF06 or higher, click Upload to upload a file, or click Select to select a component. Selecting a component is useful if you need to store a file in a different library, or apply different access settings to the original file resource component.
  10. Click properties to open the display properties of the element. This view is where you define how the element is displayed on the item form.
    1. To display the element as a required field, select Identify this as a required field.
    2. To hide a field on the content form from all users select Hide field. You must specify a default value if the field is a required field.
      Note: Administrators and managers can choose to display hidden fields and elements in an item by clicking Show hidden fields.
    3. Specify the minimum and maximum byte values to restrict the size of files added to a file resource element. This setting is used to prevent your content creators from uploading large files that might be too large to realistically store and access from a web page.
    4. You can also restrict the mime type of files that can be added to file resource elements. You add multiple mime types that are separated by a space.
    5. Select whether content creators can both upload a file, or select a component, or restrict them to using only one of these options.
    6. Select the users or groups you want to grant exclusive edit access to a field or element by clicking Add Editors.
    7. Select the users or groups you want to grant exclusive view access to a field or element by clicking Add Viewers.
    8. Type field-specific help into Field help text. This field is displayed with the element in the content form.

      If you have created a text provider plug-in for a multi-locale site, you can also select the text provider and enter a key to look up a string from the selected text provider. The text provider displays a different help text for each language it is configured for. The text that is entered in the Field help field is only used if an appropriate help text is not available from the selected text provider, or if the text provider is not available.

  11. Save the authoring template.