Add activities to your community to provide community members
with a place to assign tasks and to share information and resources.
When you start an activity from a community, you can grant access
to the activity to all community members, or you can restrict access
to a subset of members.
Before you begin
For community members to create activities, a community owner must first add the Activities app
to the community. For more information, see Adding apps to your community.
About this task
Creating an activity is a useful way to share to-do items, post event information, and
organize meetings within a community. Creating an activity is easy: Click a button and complete a
form. There are no required fields. You can edit the activity later to add or change
information.If you want, you can create an activity from a template. A template captures the
tasks that are required to complete a specific job. For example, a patent template might link to the
files, databases, tools, or websites that an inventor seeking a patent would need. It might also
capture a list of to-do items that an inventor would need to complete as part of the patent
application process.
Activity owners can also share activities with a
community from the Activities app. When an activity owner shares an activity with a community, a
link to the activity displays in the community. A linked icon displays next to the activity title to
indicate that it is a shared activity. For information about sharing an activity with a community,
see Starting an activity.
Procedure
To create a community activity, complete the following
steps.
- On the community's Overview page,
click Start an Activity in the Activities area.
When you are creating the first community activity, the link
displays as Create Your First Activity.
- If you are not already logged in, you
are prompted for a user name and password. Provide the requested information,
and then click Log In.
- In the Name field, type a short
name that describes the purpose of the activity.
- In the Tags field, type a tag term.
As you type, a list of matching tags from the tag collection is displayed.
Click a tag to add it, or keep typing to add a tag that is not in
the list. Separate multiple tags with commas.
- Add members to the activity by doing one of the following
tasks:
- To add all community members to the activity:
- Select Allow all members of this community access in the activity
as:.
- Click the Down arrow next to the Author field, and
then select Author, Owner or
Reader.
- To add a subset of community members to the activity:
- Select Allow only the following community members access in the activity
as:.
- Click the Down arrow next to the Author field, and
then select Author, Owner or
Reader.
- Select the check box next to each member who you want to add to the activity.
Note: Community
owners are not listed because they are automatically added to community activities by
default.
- In the Activity goal field, enter
a description of the activity. Provide a sentence or two that summarizes
the goal of the activity, its audience, or the type of content that
you want members to add to it.
- In the Due date field, add the date
by which this activity must be completed. Type the date, or select
it from the calendar control provided.
- Click Pick an activity template to
see a list of available templates.
- Click Save to finish creating the
activity.
Results
After you save the activity, it opens in the Activities user interface where you can start to add
entries and to-do items. Community members receive an email message to notify them that they are
added to the new activity. For information on how to work with your activities, click the
Help link in the navigation bar. You can return to the community at any time
by using the navigation links that display at the side of the page.
What to do next
From the community, you can do the following tasks:
- Click Start an Activity to create another
activity.
- Click Activities to display the full list
of activities that are associated with the community.