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Sametime Meetings Client Guide
The Sametime Meetings Client allows you to join a Sametime meeting or lecture in a web browser without the need to download a plug-in or software. This guide contains information on how to access Sametime through your web browser.
Using Sametime Meetings
This section focuses on the in-meeting features that are accessible by default to all meeting participants.
Joining a Sametime meeting
To join a Sametime meeting, you need a meeting link. The meeting link is sent from the meeting owner.

Sametime Meetings Client Guide
The Sametime Meetings Client allows you to join a Sametime meeting or lecture in a web browser without the need to download a plug-in or software. This guide contains information on how to access Sametime through your web browser.
- What's new
  HCL Sametime and HCL Sametime Premium 12.0.2 provides many new features, enhancements and fixes to servers and clients. Additional releases to version 12.0.2 also provides updates to the product.
- System and browser requirements
  Before you begin, check if your computer has these:
- Keyboard shortcuts
- Logging in and out
  The administrator for your organization provides you with an URL to access Sametime Web Meeting client. Use your log-in credentials to gain access to the Meeting client.
- Getting started
  For a quick overview of the Sametime meeting client features and components, see the Quick Start Guide.
- Using Sametime Meetings
  This section focuses on the in-meeting features that are accessible by default to all meeting participants.
  - Creating a Sametime meeting
    Authenticated users can create, manage, and start meetings. This section describes the types of meetings and meeting modes and the steps on how start or create one.
  - Joining a Sametime meeting
    To join a Sametime meeting, you need a meeting link. The meeting link is sent from the meeting owner.
    - Joining an instant meeting
      Anyone with the meeting link can join an instant meeting. Since instant meetings are unmoderated, any authenticated user can start the meeting. If you're signed in, you can find your existing instant meetings on the Recent tab. To generate a report, refer to reports_intro.html.
    - Joining a moderated meeting
      This type of meeting limits control to the owner or designated moderators. By default, guests can join an existing meeting. Unless Moderated is enabled, any authenticated user can start the meeting. Otherwise, the meeting owner or moderator must start the meeting first before other users can join. For more information on how to create and manage your meetings, refer to t_create_meeting.html and participant_list.html. If the meeting has started and waiting room is enabled, then participants must be admitted into the meeting first before being able to select Join from the preview window.
    - Inviting meeting participants by phone
      When the dial-out option is enabled, moderators can invite users to join a meeting by phone.
    - Setting up audio conferencing (dial in)
      When configured, you can dial in to a Sametime meeting without a computer or internet connection.
  - Chatting with meeting participants
    By default, the chat feature is enabled. You can communicate with all meeting participants using the chat function. Guest users can only access the chat room through the active meeting.
  - Raising hands
    By default, all meeting participants have access to the Raise hand feature. Toggling the hand is visible to all meeting participants. As a guest or authenticated user, you can raise and lower hands throughout the meeting to request to speak, answer a poll, or as a form of silent acknowledgment. Moderators can lower a user’s hand.
  - Muting and unmuting my audio
    Meeting participants can mute () and unmute () their microphones on demand. Sametime notifies users when background noise is detected and when users speak while being muted. When needed, moderators can disable the participants' microphones at any time without notification. Most devices have a dedicated mute button that is controlled separately. When using Sametime, users can utilize the web app microphone settings.
  - Enabling and disabling my camera
    All users can enable or disable their camera in a meeting. To lower bandwidth usage or to avoid distractions during a meeting, moderators can turn off active cameras. The video stream of users will be limited to the last few speakers. All other videos with their microphone are inactive or muted.
  - Understanding screen share
    By default, you can share your screen with all attendees during a meeting.
  - Leaving a meeting
    You can leave a meeting at any time. Leaving the meeting as a user does not impact the status of the meeting. Depending on moderator settings, the user can re-join the ongoing meeting. To leave a meeting, select Leave .
  - Choosing how participants are displayed
    The participant list allows you to view the meeting participants and perform group functions.
  - Managing video quality
    All meeting participants can change the meeting video quality from audio only to high definition depending on the quality of your connection. You can make changes to these settings at any time, and this only affects behavior on your meeting login.
  - Changing my background
    To hide your physical environment, you can add a filter to blur your surroundings or use an image to obscure your background. The Change background feature is accessible from the preview window and the in-meeting menu, which means you can modify your background before or during a meeting. Contact your administrator if this feature is unavailable.
  - Sharing a video
  - Viewing the meeting in full screen
    You can expand the window of the meeting to fill the entire monitor screen.
  - Copying a meeting link
    You need the meeting link or name in order to join or access the meeting. To copy the meeting link, scroll over the bottom of the meeting window and select the three dots for the menu. Depending on the user type and access level, the following options are displayed on the More Actions menu.
  - Adjusting the camera and microphone settings within the meeting
    Users can make changes to their camera and microphone settings during a meeting. Scroll over the bottom of the meeting window and select the three dots for the settings. Select Settings. Depending on the user type and access level, the following options is displayed on the More Actions menu.
- Managing meetings
  This section focuses on the additional controls that are available to meeting owners and moderators.

Joining a Sametime meeting

To join a Sametime meeting, you need a meeting link. The meeting link is sent from the meeting owner.

About this task

Depending on the meeting options, you might need to authenticate with your Sametime Meeting credentials before you are allowed to join a meeting. The meeting owner might has also allowed for guests to join in which case no authentication is needed.

When you join a meeting, you can see the number of participants already in the meeting.

Procedure

Open the meeting link in a web browser.
Depending on the meeting type, some of the controls to set before entering the meeting are not allowed.
Ensure that your audio and video settings are configure for use within the meeting.
MacOS users must perform additional steps to allow screen share. Refer to MacOS additional steps for the details.
Toggle the video and audio settings for the setting when entering the meeting.
You might be prompted by the browser to allow use of the camera and video when turned on.
If you have turned video on, you can click Change background to select a background.
After configuring your settings, join the meeting. Depending on how the meeting owner has configured the meeting, one of the following joining options is displayed along with the number of participants currently in the meeting.
- Click Join meeting.
- Select Login and enter your account credentials.
- Select Join as a guest and enter your display name.
- If the meeting has not been started and you are an authenticated participant, click Start to both start and join the meeting. Guest participants must are placed in a waiting room until admitted by the moderator.
All participates must sign in as a guest or authenticated participant before joining. Guest participants has limited Meetings features.

If the meeting is password protected, you also prompted to enter the meeting password. Depending on the access level and how the meeting is configured, you are placed into the waiting room or admitted to the meeting after joining.