Home
HCL Sametime® Administration Guide 12.0.1
Administering
This section provides information on administering on Sametime environments.
Managing Sametime clients
This section provides information on managing Sametime clients.
Sametime client configuration options
There are several methods to customize the user experience for Sametime clients. This section covers Expeditor based clients that are capable of leveraging the Expeditor Managed Settings framework. These clients include the Sametime client for Windows or Mac, and the HCL Notes embedded Sametime client for Windows or Mac. This does not apply to the PWA, web or mobile clients.
Creating a community provisioning URL for mobile users
This section describes how to create a provisioning URL that automatically creates a Sametime community definition on mobile devices running Google Android or Apple iOS, so users can easily connect to Sametime.
Creating a community provisioning on Kubernetes
As discussed in community_provisioning.html, mobile users cannot connect to the Sametime server without a special mobile community definition that provides details needed for the connection. This topic discusses the steps to set up the community provisioning URL on Kubernetes.

HCL Sametime® Administration Guide 12.0.1
- Accessibility features for Sametime
  Accessibility features help users who have a disability, such as restricted mobility or limited vision, use information technology products successfully. HCL® strives to provide products with usable access for everyone.
- What's new
  HCL Sametime and HCL Sametime Premium 12.0.1 provide many new features, enhancements and fixes to servers and clients. Additional releases to version 12.0.1 also provides updates to the product.
- Planning
  This section describes the system requirements and server configurations needed for HCL Sametime and HCL Sametime Premium.
- Installing
  This section provides information on installing the servers for Sametime and Sametime Premium.
- Configuring
  This section provides information on configuring the HCL Sametime server. Configuration tasks are dependent on the deployment environment.
- Securing
  This section provides information on securing your HCL Sametime environments.
- Administering
  This section provides information on administering on Sametime environments.
  - Managing Sametime clients
    This section provides information on managing Sametime clients.
    - Sametime client configuration options
      There are several methods to customize the user experience for Sametime clients. This section covers Expeditor based clients that are capable of leveraging the Expeditor Managed Settings framework. These clients include the Sametime client for Windows or Mac, and the HCL Notes embedded Sametime client for Windows or Mac. This does not apply to the PWA, web or mobile clients.
      - Sametime client preferences
        This section lists the preferences that can be managed for the HCL® Sametime® Connect Client and Sametime Embedded Client for Notes®.
      - Selecting preferences in the client
        In the Preferences dialog of the HCL® Sametime® Connect Client and the Notes® client, users can choose any Sametime preferences that have not been locked by the administrator.
      - Configuring Sametime client preferences with the Expeditor managed settings framework
        You can configure and manage the user's Sametime client preferences for capable clients using the Expeditor managed settings framework. The Sametime clients that are Expeditor based include the Sametime client for Windows or Mac, and the HCL Notes embedded Sametime client for Windows or Mac. This excludes the PWA, web and mobile clients.
      - Configuring Sametime preferences using HCL Notes policies
        To configure preferences for the HCL Sametime Embedded Client for Notes, you can also use the Domino® Desktop policy settings document. These policies are applied when a Notes user logs into their home mail server and retrieves their desktop policy. These settings will not apply to any other client.
      - Updating connectivity settings with the managed-community-configs.xml file
        You can distribute updates to HCL® Sametime® client communities automatically using a managed-community-configs.xml file. The managed-community-configs.xml file is policy-based, so you can control communities for different user groups.
      - Creating a community provisioning URL for mobile users
        This section describes how to create a provisioning URL that automatically creates a Sametime community definition on mobile devices running Google Android or Apple iOS, so users can easily connect to Sametime.
        Creating a community provisioning URL on Docker or Podman
        As discussed in community_provisioning.html, mobile users cannot connect to the Sametime server without a special mobile community definition that provides details needed for the connection. This topic discusses the specific steps to set up the community provisioning URL on Docker or Podman.
        Creating a community provisioning on Kubernetes
        As discussed in community_provisioning.html, mobile users cannot connect to the Sametime server without a special mobile community definition that provides details needed for the connection. This topic discusses the steps to set up the community provisioning URL on Kubernetes.
    - Connecting the Sametime Connect client to the Sametime server
      The Sametime Connect client uses Server Communities preferences to connect to the Sametime server for presence and chat features.
  - Managing file transfer data
    As with meeting recordings and reports, files that are shared in the chat are stored in a Docker volume or a Kubernetes persistent volume. By default, you can download these files within 90 days.
  - Testing Sametime chat and meeting clients
    This article assumes that you have successfully installed and configured Sametime or Sametime Premium.
  - Starting and stopping the Sametime server
    Starting and stopping the Sametime server involves starting and stopping the Sametime services running in the container management system.
  - Starting and stopping MongoDB
  - Managing policies
    Sametime policies allow administrators to control user access to features.
  - Configuration files
    Configuration files maintain information used by the Sametime server for various reasons.
  - Enabling multi-tenancy
    Multi-tenancy allows multiple organizations to be part of the Sametime community. With multi-tenancy, Sametime users can chat, add users and groups to contact lists, and have awareness of users in their organization or in other organizations that are configured to be visible to them.
  - Using the Sametime Database utility
    The Sametime Database utility is used to synchronize the information with that of the Sametime server database.
  - MongoDB
    This section provides information relating to administering MongoDB.
  - Managing Sametime Meetings
    This topic explains the features you can enable or disable for meetings. Currently, the settings that you can change are global settings that apply to the entire server. User policies cannot control the settings.
- Troubleshooting
  This section provides information on troubleshooting and supporting Sametime environments.
- Uninstalling Sametime
  In the event that Sametime must be removed, follow the procedure for the platform that Sametime is installed on.
- Migrating and Upgrading
  This section provides information on migrating data from an earlier release to Sametime 12.
- Notices

Creating a community provisioning on Kubernetes

As discussed in Creating a community provisioning URL for mobile users, mobile users cannot connect to the Sametime server without a special mobile community definition that provides details needed for the connection. This topic discusses the steps to set up the community provisioning URL on Kubernetes.

Before you begin

Ensure that you have read Creating a community provisioning URL for mobile users for the general guidelines on how to create and configure the custom provisioning URL.

Procedure

Update the environment using this format.

kubectl set env deploy/proxy 'MOBILE_CONFIGURL=hclsametime://stproxyserver.example.com/?action=AddCommunity&communityName=Sametime%20Server'

The changes persist in your deployment. To apply the changes to new deployments, you must edit the helm/charts/auth/templates/deployment.yaml file and add the new settings to the proxy: section.
```
      containers:
      - proxy:
<<< INSERT NEW SETTINGS HERE >>>
```
Insert this, for example:
```
        - name: MOBILE_CONFIGURL
          value: "hclsametime:stproxyserver.example.com/?action=AddCommunity&communityName=Sametime%20Server"
```
Apply your changes to the environment.
Verify that you are in the helm directory and run the following command to apply changes. Specify the Sametime deployment name for your environment. The default for Sametime Premium version 12 is sametime.
```
helm upgrade sametime_deployment_name .
```
Note: Be sure to include the dot at the end. It is part of the command.
If you are unsure of your deployment name, issue the helm list command to find the name. If you upgraded from an earlier Sametime release, the default name is sametime-meetings.
Optional: Restart the pods with the changes. Use the kubectl scale command to scale the pods to zero and then to one that have been changed. You must run the commands for each pod that the change affects.
1. Run the following command to scale the pod to zero.
  Scale the pod to zero, where pod_deployment_name is the pod name.
```
kubectl scale deploy pod_deployment_name --replicas=0
```
2. Run the following command to scale the pod to one.
```
kubectl scale deploy pod_deployment_name --replicas=1
```

Rate this topic

5 stars 4 stars 3 stars 2 stars 1 star

Comment on this topic.

By clicking this box, you acknowledge that you are NOT a U.S. Federal Government employee or agency, nor are you submitting information with respect to or on behalf of one. HCL provides software and services to U.S. Federal Government customers through its partners immixGroup, Inc. Contact this team at https://hcltechsw.com/resources/us-government-contact. Do not include any personal data in this Comment box. Note: To report a problem or question about the product software, do not use this form. Instead, go to the HCL Software Support site.