Enabling workflow to automate approvals for chat rooms and broadcast communities

IBM® Sametime® Advanced supports workflow APIs for approving chat room and broadcast community creation.

About this task

When you turn on workflow APIs, and a user creates a chat room or a broadcast community, it is not automatically created, but it is placed in a queue. A designated workflow approver must monitor the queue, and then approve or deny the request to create a chat room or community. .
Note: Enabling workflow to automate approvals for chat rooms and broadcast communities causes chat rooms and broadcast communities to be excluded from searches and causes them not to be visible in search results or in the "my chat rooms" view.
Attention: To use this feature, you must create the APIs to approve chat rooms. The APIs are NOT created for you. Queue monitoring and chat room and community approval can only be done by writing your own code using the workflow APIs. You can find information on using the workflow API calls in the Sametime Advanced Software Development Kit at IBM developerWorks® at http://www.ibm.com/developerworks/lotus/downloads/toolkits.html

Follow these instructions for turning on workflow APIs.

Procedure

  1. Log in to the Integrated Solutions Console.
  2. Click Sametime System Console > Sametime Servers > Sametime Advanced Servers.
  3. In the Sametime Advanced Servers list, click the deployment name of the server with the information that you want to add or change.
  4. Click the Administrative Settings tab.
  5. Select one or both of the following check boxes:
    • Enable chat room workflow API
    • Enable community workflow API
  6. Click OK.

What to do next

Assign or change workflow approvers in the WebSphere® Integrated Solutions Console. Go to Servers > Application servers > server_name > Installed applications > Sametime Advanced Application > Security role to user/group mapping.