Mail improvements

Notes 14.0.0 provides the following Mail capabilities:

Note: The following features require you to upgrade your mail file to the Mail14 template.

Delayed delivery

Improved accessibility for scheduled messages:

  • The Send Later button is easy to discover on the action bar:
    send later button on notes mail ui
  • The delayed delivery policy is now enabled by default. For more information on delivery options, see Using a policy to enable scheduled messages for Notes® users in the Domino documentation.
  • Users can now set their Send Later settings in the Schedule Send Later dialog. Until they are manually changed by the user, these settings will continue to be applied to scheduled messages.
    Schedule later settings dialog

Mail merge (personalized mail for groups)

Notes now provides the ability to send personalized emails to large groups:
  1. To create a mail merge scenario, create an excel spreadsheet.

    Each column represents an aspect of the email body that will be personalized; each row should specify every user receiving the email and their personalized information.

  2. Save the excel file.
  3. In your Mail view, select New > Mail Merge.
    mail merge on dropdown menu in Notes UI
  4. In the dialog box, select your excel file:
    create mail merge dialog box
  5. Provide the addresses of users who will receive this mail.
    Note: The stationery drop-down menu is based on the names of the stationery the user has. If the user selects None selected, the Mail Merge is created from a new memo.

  6. In Subject, the drop-down menu on the first row of each column in the spreadsheet.

  7. Click Next. The dialog box closes and the user is now in Mail Merge mode, where you can edit the mail manually.