Synchronizing contacts with iNotes® and mobile devices

You can synchronize contacts with iNotes® and mobile devices, so you have the same contacts in both places.

Before you begin

By default, your Contacts file (usually names.nsf) is stored locally on your machine. But you can also store a copy of your Contacts in your mail file. Then, to make sure that the copy stored in your mail file remains up-to-date with the copy on your local machine, you synchronize the two files.

Before you can synchronize your Contacts, you must enable Contacts synchronization by setting the Contacts preference Enable Synchronize Contacts on the Replication and Sync tab.

About this task

When you allow someone else to manage your Contacts for you, the copy that you give them access to is the copy stored in your mail file. Synchronizing your Contacts ensures that they have the most current copy.

Additionally, if you use the HCL iNotes® mail client as well as the Notes® client, then synchronizing your contacts from the Notes® client assures that both contacts lists are the same.

Note: Storing your Contacts in your mail file impacts your mail file quota.


  1. Click Open > Replication and Sync.
  2. Make sure Synchronize Contacts is enabled (there should be a check in the Enabled column).
  3. Click Start Now.