Notes views and folders

Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.

In a view, you can select, sort, or categorize documents. Views can also show information about the documents listed in them, such as the name of an author or the date of creation. A view may show all documents in an application, or only a selection of documents.

Some views, such as your Mail inbox, display icons in the view to show Sametime® availability status, whether you have responded to an email, messages marked for follow-up, and more.


Folders let you store and manage related documents. Use folders to organize and display documents as you want to see them. You can keep a folder personal, or share it with other users of an application. When you create a personal folder, IBM® Notes® stores it in one of two places:
  • In the Notes® application (if the application manager has allowed it). This allows you to use your folder at different workstations.
  • In your local data files. In this case, you use the folder only from your workstation.


There are three types of panes in Notes®: the navigation pane, the view pane, and the preview pane. The navigation pane (also called the navigator) on the left side of the screen displays all of your views and folders, plus an expandable miniview for Follow Up messages, New Notices, or To Do items. To the right is the view pane, which displays a list of the documents from the view or folder you select in the navigation pane. If you choose to, you can open a preview pane to show the contents of a document.

Action bar

The views in a Notes® application may include an action bar, which contains a row of buttons that you can click to perform common tasks in the application. If there is an action bar, it appears above the column headers.

Action bar showing action bar buttons