Configuring mail policy settings

Configure the mail policy settings that are required for HCL Traveler for Microsoft Outlook (HTMO).

About this task

If no Mail policy currently exists for your users, follow the instructions to create a new settings document, and then link that to a master policy (Organizational, Dynamic, or Explicit) as needed. If a Mail policy currently exists, either the existing policy can be modified as described, or a new policy with precedence can be created.

Procedure

  1. Open the Domino® Administrator client, select the People & Groups tab, and select Settings.
  2. Click the Add Settings button and select Mail.
  3. Select the Calendar and To Do tab.
  4. Select the Display tab, and change the following parameters:
    1. Display new (unprocessed) notices: Yes.
    2. Process cancelled meetings automatically: Yes. In addition, the Show as cancelled in calendar option should be selected.
    3. For each of these parameters, set the How to apply this setting field to Set value and prevent changes.
      Mail Display setting parameters
  5. Now, select the Notices tab, and make the following changes:
    1. Display the following meeting notices in user's Inbox: All.
    2. Remove meeting notices from user's Inbox after user has processed them: Yes.
    3. Automatically process meeting updates and apply changes to meetings: Yes.
    4. Skip processing of meeting updates that have pending reschedules: Yes.
      Note: The Skip processing of meeting updates that have pending reschedules setting ensures that when a meeting location is updated while there is a pending reschedule, users who have not responded to the invitation see the correct information. This setting is available with a modified version of the 9.0.1 Domino Directory template. For the latest updates for Domino, go to the HCL Software Portal.
    5. Keep me informed of meeting updates when I decline meetings: Unchecked.
    6. For each of these parameters, set the How to apply this setting field to Set value and prevent changes.
      Mail Notices setting parameters
  6. Click Save & Close to save the Mail Settings document.