Changing Notes® user names with the Administration Process

When you change the name of a user, the Administration Process implements the name change by initiating requests to the affected documents, databases, database ACLs, and Extended ACLs. In the HCL Domino® Administrator, when you change the common name, alternate name, or hierarchical name of a user, you "rename" them.

About this task

Using rename, you can change the name of one or more HCL Notes® users in the following ways:

  • Change a user's common or alternate name
  • Add an alternate name to a user if one is not yet assigned
  • Move a user to a new hierarchy
Note: For information on changing the common names of Active Directory users when you use the Directory Sync feature, see Renaming Domino users when their names change in Active Directory.

Administration Process requirements

About this task

In order for the Administration Process to facilitate the name changes, the databases must have an assigned administration server.

In addition, the certifier ID you use and any ancestor of the certifier must have a Certifier document in the Certificates view of the Domino® Directory. For example, if you use the certifier ID for /Sales/NYC/RENOAVTIONS, the Domino® Directory must contain Certifier documents for /RENOAVTIONS, /NYC/RENOAVTIONS, and /Sales/NYC/RENOAVTIONS.

Viewing user name change requests


To review the administration requests that are generated when renaming a user name, open the Administration Request (ADMIN4.NSF) database in your Domino® Directory.

Notifying users of changes to private design elements during a name change

About this task

You can enable an agent that sends to the user an e-mail message notifying the user of a name change and containing links to databases in which the user created or modified design elements such as a folder or view. To update the private design elements with the user's new name, the user must then open the database via the database links in the e-mail notification. This update to the user name allows the user to maintain access to their own private design elements. Enable the Mail Notification agent from within the administration requests database (ADMIN4.NSF).


  1. From the Domino® Administrator, click Server > Analysis.
  2. Click Administration Requests.
  3. Locate the administration request to rename the user and then open the request.
  4. Choose Actions > Enable/Disable User Notification. The agent is enabled and automatically sends to the user an e-mail message containing links to databases in which the user created or modified design elements such as a folder or view.
  5. Click OK.