Setting up Notes users for domain search

Notes® client and Web users can search an entire Domino® domain for application documents, files, and attachments that match a search query. Notes client users can perform domain searches as soon as you add the designated indexing server to the Catalog/domain search server field in their Location documents.

About this task

After you set up a domain search server for a Domino domain, you can use policies to automate the process of setting up domain search for Notes users in that domain. Record the name of the domain search server in the desktop policy settings document. Whenever existing users authenticate with their home server, Notes checks desktop policy settings and updates the current Location document with the name of the domain search server.

The following circumstances require users to set up domain search at their client machines.

  • A new user wants to do a domain search before the client machine has authenticated with its home server.
  • A user wants to be able to do domain searches from alternate Notes locations.
  • A user wants to do a domain search in a Domino domain other than the one to which the user belongs.

Procedure

Advise the user to follow the instructions in the HCL Notes Help topic How can I specify the catalog to use for an application search?.
Note: If the user enters the name of the indexing server incorrectly or specifies a server that is not an indexing server, Notes returns an error.
Note: If users enter the name of an indexing server in a Domino domain other than their own, but you have included the name of their indexing server in the desktop policy settings applied to them, the Catalog/domain search server field reverts to the policy setting the next time the users authenticate with their home server. To preserve links to an indexing server in another Domino domain, users can bookmark the search form from that server while they are performing a search.