Understanding the desktop policy settings document

Use a desktop policy settings document to control the user's workspace. Desktop settings are enforced the first time a user logs in to iNotes® and runs setup. After the initial setup, you can use them to update the user's desktop settings. Users receive updates to the settings when any of the policy settings change, and then the desktop policy settings are enforced the next time users authenticate with their home server.

Access the Domino® desktop policy settings document using a Domino Administrator client. The document controls a host of Notes® client option availability; its fields are documented in the related topic on creating a desktop policy settings document.
Note: All of the settings available in the setup policy settings document are also included in the desktop policy settings document. You can now use just one document -- the desktop policy settings document -- to establish the desktop policy settings as well as many of the setup policy settings. When you use the desktop policy setting document to establish a setting to be applied at setup, choose the accompanying option Set Initial Value. If you have setup policy settings documents that you created with early releases of Domino, you should use the updated desktop policy settings document to define both your desktop policy settings and your setup policy settings.
Note: For information about which desktop policy settings are supported byHCL iNotes, see the HCL iNotes administrator product documentation.

Sample use of a desktop policy settings document

To use a desktop policy settings document to add to or update the user's desktop workspace, change the setting in the desktop policy settings document.

Other examples of desktop policy setting usage are as follows:

  • Define the settings used when converting one mail file template to another. Based on the settings that you enter, an agent runs to upgrade the user's mail folders the first time the user opens their mail file after their Notes client has been upgraded to a new release.
  • Change the default replication schedule.
  • Manage and update bookmarks.
  • Specify whether a user's Notes client opens with the Open button displaying or with a list of docked bookmarks displaying in another pane.
  • Specify if a mail file quota indicator and automatic update interval are visible in Notes.
  • Set various default user preferences and whether the user can change various preference settings. The settings you can choose from are Do not change, Set initial value, Set value whenever modified, and Set value and prevent changes.
  • Specify whether instant messaging services are provided by HCL Sametime®. You also specify whether instant messaging name resolution (converting Notes names to Internet names) is performed by the Domino Directory.
  • Control the Notes user interface sidebar display using Window Management settings.
    Note: On the Preferences > Window Management tab, if Display sidebaris set to No, and How to Apply is set to Set value and prevent changes, the Notes sidebar does not appear, the View menu on the Notes client does not display any sidebar options, and the Hide Panel settings on the Window Management tab do apply.
  • Control default display of the My Widgets toolbar and sidebar panel and which users can create and publish which types of widgets.