Creating a Registration Policy Settings document

Use a Registration Policy Settings document to populate desired default settings when registering new users. If you use an organizational policy, when you register users with the corresponding certifier ID, that policy is automatically applied. If you use an explicit policy, you select the policy during registration.

Before you begin

Make sure that you have Editor access to the Domino Directory and one of these roles:
  • PolicyCreator role to create a settings document
  • PolicyModifier role to modify a settings document

Procedure

  1. From the HCL Domino® Administrator, select the People & Groups tab, and then open the Settings view.
  2. Click Add Settings and then choose Registration.
  3. On the Basics tab, complete these fields:
    Table 1. Basics tab fields

    Field

    Action

    Name

    Enter a name that identifies the users that use these settings.

    Description

    Enter a description of the settings.

    Choose a registration server

    Select the registration server from the list.

    Choose a password quality

    Select a password quality level.

    After users authenticate with their home servers, password quality is governed by security settings.

    Set Internet password

    Check the Set Internet password check box to set the password that is stored in each user's Person document. This password gives users access to Internet services.

  4. If you are setting up Domino roaming users, click Enable roaming for this person and then complete these fields:
    Table 2. Roaming user fields

    Field

    Action

    Roaming user (before Notes 8.5)

    Click if you are setting up a registration policy for Domino roaming users.

    Note: If you are registering and configuring a roaming user for file server roaming, see the topic on creating a Roaming policy settings document in the related information.

    Use mail server for roaming server

    Do one:

    • Select to store the user's roaming data on the same server used for mail.
    • Deselect and enter the name of the server to store the user's roaming data.

    Choose a roaming server

    Specify the Domino server that will store the users' HCL Notes® roaming data.

    Note: For file server roaming, this option has been superseded by an option on the roaming policy settings document.

    Choose a sub-folder format

    Specify the method used to name roaming subdirectories on the Domino roaming server. This determines the default Personal roaming folder for each user.

    Note: For file server roaming, this option has been superseded by an option on the roaming policy settings document.

    Create roaming replicas on

    Choose one:

    • All roaming server cluster mates
    • Select the servers on which roaming replicas can be created.

    Create roaming files options

    Choose one:

    • Create roaming files now -- to create the user's roaming files during user registration.
    • Create roaming files in background -- to use the Administration Process to create the user's roaming files after user registration.

    Create roaming replicas in background

    Choose this option to use the Administration Process to create roaming file replicas after user registration.

    Cleanup options

    Choose one:

    • Do not clean up -- No cleanup is performed on roaming user files.
    • Clean up at Notes shutdown -- Cleans up files when Notes is shut down.
    • Clean up periodically -- Enables the Clean up every N days field on which you specify the number of days that should pass before roaming user data is deleted from the Notes client workstation.
    • Clean up every N days -- Specify a number between 0 an 365.
    • Prompt for user clean up -- The user is prompted on exiting the client as to whether they want to clean up their personal files. If the user chooses Yes, the user's data directory on that client workstation is deleted. If the user chooses No, the user is prompted as to whether they want to be asked again on that client. If the user chooses No, the user is not prompted again. If the user chooses Yes, the user is prompted again the next time the user exits the client on that workstation.
    Note: For file server roaming, this option has been superseded by an option on the roaming policy settings document.
  5. Click the Mail tab, and complete these fields:
    Table 3. Mail tab fields

    Field

    Action

    Choose the mail system

    Choose a mail system.

    If you choose Other, Other Internet, or None, continue with Step 8.

    Choose the mail server

    Choose the server that stores the user's mail file.

    Mail template

    Use the default mail template, MAIL85.NTF or you can specify your organization's custom mail template.

    Create mail file

    Choose one:

    • Create mail file now -- to create the mail file immediately.
    • Create mail file in the background -- to use the Administration Process to create the mail file. Choose this option if you are creating many mail files at once.
  6. Under Internet Address options, complete these fields:
    Table 4. Internet Address fields

    Field

    Action

    Internet Domain

    Enter the Internet domain. This domain becomes part of the Internet address that is added to the Person document for each user who receives Internet mail.

    Choose an Internet address format

    Choose the address format for Internet mail.

    Choose an Internet address separator

    Choose the separator character to use in the user's name portion of the Internet address.
  7. Under Advanced Mail Options, complete these fields:
    Table 5. Advanced Mail Options

    Field

    Action

    Create mail replicas on

    Choose one:

    • All mail server cluster mates
    • Specify the servers on which mail replicas can be created.

    Create mail replicas in background

    Click this option to use the Administration Process to create mail replicas after registration.

    Mail file owner access

    Choose the access level. The default is Editor with delete rights.

    Note: This is a change from previous versions of Domino in which the default mail owner access was Manager. The change was made to prevent users from accidentally deleting mail files.

    Mail file manager

    Select the name of the person who is the mail file manager.

    Create full text index

    Check this option to allow users to perform a full-text search on their mail files. The default is unchecked.

    Set database quota

    Check this option (default is unchecked) to enforce a database size quota on mail databases, and then enter a size in MB.

    Set warning threshold

    Check this option (default is unchecked) to notify users automatically when their mail files are nearing the maximum size quota, and then enter a size in MB.
  8. Click the ID/Certifier tab. In the Create a Notes ID field, do one of the following:
    • Uncheck the field if you do not want to create Notes IDs for users. If you select this option continue to Step 9.
    • Check the field to create Notes IDs complete the following fields and then continue to the next step:
    Table 6. Fields required when creating a Notes ID

    Field

    Action

    Security Type

    Choose North American or International.

    Public Key Specification
    Chose one:
    • Compatible with all releases (630 bits)
    • Compatible with 6.0 and later (1024 bits)
    • Compatible with 7.0 and later (2048 bits)

    Password Key Width
    Choose the password key width (password encryption strength). The encryption key that protects the Notes keys that are stored in the user ID file is derived from the password. The stronger the encryption strength of the password, the stronger the encryption key that protects the Notes keys.
    • Base strength on RSA key size -- encryption strength is determined by the size of the RSA key stored in the ID file. If the RSA key size is less than 1024 bits, the password encryption strength is 64 bits; if RSA key size is 1024 or greater, the password key size is 128 bits.
    • Compatible with all releases (64 bits)
    • Compatible with 6.0 and later (128 bits)

    Certificate Expiration Date
    Chose one:
    • Static date -- and then enter an expiration date. The default static date is 24 months from the creation.
    • Months from user creation -- and then enter the number of months. The default is 24 months.

    Location for storing user ID
    Chose one or more:
    • In Domino Directory -- to store the ID in the user's Person document.
    • In File -- and then click Set ID File to select the path and specify the location to store the ID.
    • In Personal Address Book -- to store the ID in the user's address book.
  9. Click the Miscellaneous tab, and complete any of these fields:
    Table 7. Miscellaneous tab fields

    Field

    Action

    Group assignments

    Choose the group to which you will add all users you register using these registration settings. Leave this field blank if you are not registering all users into one group.

    Local administrator

    Enter the name of the administrator.
  10. On the Comments tab, enter or modify comments regarding this policy settings document.
  11. On the Administrator tab, specify the owners and administrators of this document.
  12. Click Save and Close.