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Configuring
Use this information to configure your network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters.
Configuring users and servers
Topics in this section describe how to set up users and servers.
Domain Search
Notes® client and Web users can use Domain Search to search an entire Domino® domain for database documents, files, and attachments that match a search query.
Planning the Domain Index
Because the initial process of spidering databases and file systems and creating a full-text index for an entire Domino® domain can take days or even weeks, it is important to plan carefully before starting the indexing server. The more you have thought about what data sources should be indexed, how they should be categorized in the Domain Catalog and search form, and how much space your Domain Index requires, the less work you will have to do.

Configuring
Use this information to configure your network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters.
- Configuring a network
  This section presents the planning concepts and setup procedures necessary for a successful HCL Domino® deployment over a network. It provides information on network protocols from a Domino perspective but does not attempt to provide general network information.
- Configuring users and servers
  Topics in this section describe how to set up users and servers.
  - Understanding the Server document
    The Server document is set up when you register a server. It contains many of the settings that define how your server operates.
  - Policies
    Use Domino® policy settings to control how users work with Notes®. A policy is a document that identifies a collection of individual policy settings. Policy settings documents define a set of defaults that apply to the users and groups to which the policy is assigned. You can change policy settings and they will be automatically applied to the assigned users and groups.
  - Defining default settings for Notes® user registration
    Before you register new Notes® users, you can specify default settings that apply to all users. Default settings simplify user registration and ensure user settings consistency. You can define many default settings, such as what mail server users have or what certifier ID to use for user registration. You can also specify a default workstation execution control list (ECL) to protect data from unauthorized workstation access.
  - Managing users
    The Administration Process helps you manage users by automating many of the associated administrative tasks. For example, if you rename a user, the Administration Process automates changing the name throughout databases in the Notes® domain by generating and carrying out a series of requests, which are posted in the Administration Requests database.
  - Using groups
    Groups are lists of users, groups, and servers that have common traits. They are useful for mailing lists and access control lists. Using groups can simplify administration tasks.
  - Replicas
    You can make a database available to users in different locations, on different networks, or in different time zones, by creating replicas of the database.
  - Domain Search
    Notes® client and Web users can use Domain Search to search an entire Domino® domain for database documents, files, and attachments that match a search query.
    - Server configurations for Domain Search
      This topic describes required and optional configurations for the servers you use for Domain Search.
    - Planning the Domain Index
      Because the initial process of spidering databases and file systems and creating a full-text index for an entire Domino® domain can take days or even weeks, it is important to plan carefully before starting the indexing server. The more you have thought about what data sources should be indexed, how they should be categorized in the Domain Catalog and search form, and how much space your Domain Index requires, the less work you will have to do.
      - The Domain Catalog
        The Domain Catalog, a database that uses the CATALOG.NTF template, controls which databases and file systems get indexed for Domain Search. Even if your organization is not implementing Domain Search, the Domain Catalog is a useful administrative tool for such tasks as keeping track of the location of database replicas.
      - Assigning database categories for the Domain Search form
        On the Design tab of the Database Properties box, you can assign one or more categories to each database to be included in the Domain Index. These categories appear on the search form to provide a user with a way to narrow a search. Categories are also displayed in views of the database catalog and Domain Catalog.
      - Estimating the size of the Domain Index
        The size of a Domain Index is related to the size of the data being indexed, not to the size of the database. A small database with a lot of text can generate a larger index than a large database that has a lot of design elements. There is no easy way to measure the data in a database, but you can use a percentage of database size to estimate the size of the Domain Index.
      - Adding a database to the Domain Index
        If an application database will be useful to a wide audience, include the database in the Domain Index.
      - Excluding attachments from the Domain Index
        The following types of attachments are excluded from the Domain Index by default: .*.ap,*.au,*.bkf,*.bqy,*.cab,*.cca,*.dbd,*.dll,*.exe,*.gif,*.gz,*.img,*.jar,*.jpg,*.lwp,*.MIF,*.mov,*.mp3,*.mpg,*.msi,*.nsf,*.ntf,*.p7m,*.p7s,*.pag,*.pdb,*.pic,*.png,*.pst,*.rar,*.shw,*.sys,*.tar,*.tar,*.tif,*.wav,*.wmf,*.wpl,*.wq1,*.z,*.zip
      - Domain Search security
        When a user performs a Domain Search on Domino® databases, Domain Search checks each result against the ACL of the database in which the result was found to verify that the user has access to read the document. To perform this check, the Domain Catalog contains a listing for all databases that includes each database's ACL. For Domino to include a link to a result document in a user's result set, the user must have the necessary access to read the document -- that is, have at least Reader access to the database that includes the document and be included in the Readers field, if the document has one.
    - Creating and updating the Domain Index
      The indexing server relies on the Domain Catalog to tell it which databases and file systems to include in the Domain Index. You use the Server document to enable the Domain Indexer task and set a schedule for it to run. By default, the Domain Indexer task runs once an hour.
    - Customizing Domain Search forms
      Domain Search includes several default forms, including forms for searching, specifying file systems, and presenting results. Both the search and results forms can be customized to suit organization-specific needs. An application developer can, for example, add a corporate logo to either form, or rearrange the fields.
    - Setting up Notes® users for domain search
      Notes® client and Web users can search an entire Domino® domain for application documents, files, and attachments that match a search query. Notes client users can perform domain searches as soon as you add the designated indexing server to the Catalog/domain search server field in their Location documents.
    - Setting up Web users for Domain Search
      For Web users to have access to Domain Search functionality, the indexing server, as well as all the servers being spidered by the indexer, must be set up as Domino® Web servers.
    - Using content maps with Domain Search
      Content maps let users browse for information rather than search for it using full-text search. Content maps organize documents by topics, or content, into categories.
  - Calendars and scheduling
    The calendar and scheduling features allow users to check the free time of other users, schedule meetings with them, and reserve resources, such as conference rooms and equipment.
  - Configuring Widgets and Live Text
    Widgets and Live Text enables end users to see and act on Live Text in supported documents, including HCL Notes® mail, using XML extensions (widgets) created specifically for their use.
- Editing the NOTES.INI file
  You should rarely, if ever, need to modify a server's or client's NOTES.INI file. The NOTES.INI file contains many settings that Domino® and Notes® rely on to work properly. An accidental or incorrect change may cause Domino or Notes to run unpredictably. Therefore, you should edit the NOTES.INI file only if special circumstances occur or if Support recommends that you do so.
- Configuring directory services
  This section describes how to plan, set up, and use HCL Domino® directory services.
- Configuring messaging
  This section provides an overview of messaging and describes how to set up mail routing, how to set up and customize mail servers, and how to track mail.
- Configuring iNotes®
  HCL iNotes® provides HCL Notes® users with browser-based access to Notes mail and to Notes calendar and scheduling features. Administrators specify mail policy and security policy settings as well as notes.ini file settings to complete the full implementation of HCL iNotes.
- Configuring Web servers
  This section describes how to set up the HCL Domino® Web server, and the Domino Web Navigator.
- Setting up a cluster
  Setting up a cluster includes the tasks of creating and verifying that it is working correctly, and then setting up user access, mail, replications, size quotas, directory assistance, roaming, web navigation, and use of a private LAN in the cluster.

Planning the Domain Index

Because the initial process of spidering databases and file systems and creating a full-text index for an entire Domino® domain can take days or even weeks, it is important to plan carefully before starting the indexing server. The more you have thought about what data sources should be indexed, how they should be categorized in the Domain Catalog and search form, and how much space your Domain Index requires, the less work you will have to do.

About this task

Indexing unnecessary databases causes users' search results to be less meaningful, takes up space on the server, and adds time to the indexing process, which indexes about 700MB to 1GB of information per hour, depending on hardware and the content being indexed. At a minimum, avoid indexing the following types of databases: Administration Requests databases, database catalogs, database libraries, Event message databases, log databases, mail databases, portfolio databases, and server statistics databases.

Here is a methodology for planning the Domain Index.

Procedure

Use the Domain Catalog to control settings for which databases to index.
Optional: Use the Domain Catalog to control settings for which file systems to index.
Optional: Estimate the size of the Domain Index.
Optional: Prevent attachments from being indexed.
Use the Domino® Administrator to assign each database to be indexed to one or more categories in the Domain Catalog and the search form.
Analyze any security issues that implementing Domain Search in your organization might raise.