Categorizing in the All by Category view
To let users categorize documents by selecting Actions - Categorize, a database must have three components:
- A form with a Categories field and these settings:
- Field name: Categories
- Data type: Editable text or choice list field
- Select "Allow multi-values"
- Format: If you selected a choice list field, leave the choice list blank and select "Allow values not in list"
- A view named All by Category
- In the left column of the All by Category view, a Categories column with these settings:
- Width: 1 character
- Column title: Leave the column title blank
- Formula: Categories
- Sort: Sort the column by selecting "Sort: Ascending" and "Type: Categorized"