Downloading a spreadsheet
After you edit a spreadsheet in IBM® Connections Docs, you can download the file to its original format (Open Document format or Microsoft Office format), to a .csv file or a .pdf file.
About this task
Procedure
- In an open spreadsheet, click File > Download > CSV or File > Download > PDF (.pdf) or File > Download > Microsoft Office format (.xlsx) / Open Document format (.ods). The spreadsheet gets ready to be downloaded as a .csv or a .pdf file or to its original format.
- If you click File > Download > PDF (.pdf), a Page Setup window is displayed. Specify the settings
that you want and then click OK.
- Header adds the sheet name to the beginning of every page.
- Footer adds the page number to the end of every page.
- Tagged PDF writes PDF tags, which increases the file size. A tagged PDF file contains information about the structure of the document content. This structure helps to display the document on devices when using screen reader software.
- Top to bottom, then right breaks a
large sheet into pages that print in this order.
- Left to right, then down breaks a large
sheet into pages that print in this order.
- When you see the Processing is complete message
in a new window, click the Click here to download the file link.
You can open or save the file from your browser.Note: From the Files application, you can also download the spreadsheet to its original formats (Open Document format or Microsoft Office format) or to a .pdf file as follows:
- In the Files application, click My Files.
- Find the spreadsheet that you want to download, and then click More.
- Click Download to download the spreadsheet to its original formats.
- Click More Actions > Download as PDF File and specify
the settings that you want in a Page Setup window.Note: Only a published version of a spreadsheet can be downloaded. By default, a spreadsheet is published every time you, or in a group editing session, the last editor, closes it. If the spreadsheet is not published, owners and editors can always click File > Publish Now. If you are a reader, ask the owner to publish.