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Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using HCL Docs
HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with spreadsheets
Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
Collaborating on spreadsheets in real time
You can collaborate on a spreadsheet in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
Collaborating by using comments in spreadsheets
When you collaborate with multiple editors on a spreadsheet, it is convenient to add comments. It helps you to communicate with editors who are working at different times.
About comments in spreadsheets
When you have to work on a spreadsheet together but at different times, comments in HCL Connections™ Docs allow conversations to take place. Comments help you to track the reviewing status and responses from others.

Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
- Using HCL Docs
  HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Supported browsers
    See what Web browsers are supported by HCL Connections™ Docs.
  - What's new in HCL Docs 2.0
    Learn about new features and functions in HCL Docs 2.0.
  - Publishing a version of a file
    In order for readers to see a draft created in HCL Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
  - What if I have a file conflict?
    A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
  - Reverting to last version
    When you are editing in HCL Connections™ Docs, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
  - Viewing a file by using the viewer
    You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Working with documents
    Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
  - Working with spreadsheets
    Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
    - Creating and importing spreadsheets
      Learn how to create spreadsheets and work with existing spreadsheets in your web browser.
    - File compatibility and exporting spreadsheets
      Find out which file types you can use with HCL Connections™ Docs spreadsheets.
    - Working with spreadsheets in Content Navigator
      If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save spreadsheet files in the repository.
    - Sharing spreadsheets
      You can make a spreadsheet public for anyone to read, or share it with specific people and communities. You can allow people to edit a spreadsheet and even share it with others. You can also change or delete access levels after you share a spreadsheet.
    - Collaborating on spreadsheets in real time
      You can collaborate on a spreadsheet in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
      - Co-editing in real time in spreadsheets
        When you share a spreadsheet with people and assign editor access to them, you are ready to co-edit in real time.
      - Collaborating by using comments in spreadsheets
        When you collaborate with multiple editors on a spreadsheet, it is convenient to add comments. It helps you to communicate with editors who are working at different times.
        About comments in spreadsheets
        When you have to work on a spreadsheet together but at different times, comments in HCL Connections™ Docs allow conversations to take place. Comments help you to track the reviewing status and responses from others.
        Creating and acting on comments in spreadsheets
        When you edit or review a spreadsheet, you can create one comment per cell. All comments and responses for the spreadsheet are displayed in the collaboration sidebar.
        Viewing comments in spreadsheets
        When you open a spreadsheet, if the sidebar is not displayed by default, you can select to show the sidebar. Then, you can filter and view all comments and responses in this spreadsheet in the collaboration sidebar.
        Searching comments in spreadsheets
        You can quickly find specific comments by searching for keywords in the comments section of the collaboration sidebar.
    - Changing the look of your spreadsheets
      Simple enhancements to the way your spreadsheets look can improve their effectiveness.
    - Managing sheets in spreadsheets
      You can insert a sheet into a spreadsheet, and then move, rename, hide and show the sheet. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Formatting numbers
      A number can look different from the actual value entered in a cell, depending on the number format. Number formats differentiate one kind of data from another; for example, currency from percentages. Number formats affect only how HCL Connections™ Docs displays numbers, not how it stores or calculates numbers.
    - Entering and editing data
      Most editing tasks in HCL Connections™ Docs are easy to do on your own. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Working with images in spreadsheets
      You can insert an image into a spreadsheet, and then resize and move the image.
    - Working with charts in spreadsheets
      You can insert a chart into a spreadsheet, and then resize, move, and delete the chart.
    - Managing data ranges
      Learn how to sort data in a sheet or range and reference data that is on a different sheet.
    - Using formulas in calculations
      This section provides background information on formulas and functions, and organizes the functions in alphabetical order or by category to make it easy to find related functions.
    - Spreadsheets quick reference
      This topic helps you discover or remember how to do certain spreadsheet tasks.
    - Spreadsheets keyboard shortcuts
      You can use shortcut keys to perform tasks in spreadsheets. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
  - Working with presentations
    Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
  - Glossary
  - Notices

About comments in spreadsheets

When you have to work on a spreadsheet together but at different times, comments in HCL Connections™ Docs allow conversations to take place. Comments help you to track the reviewing status and responses from others.

comments

The comments are all displayed in the Comments panel, where you can see the response thread under each comment. You can create or delete comments, add responses, direct comments or responses to another editor, and search keywords of the comments. You can view comments or responses directed to you, and view comments or responses created by other editors or directed to other editors.

During a discussion under a comment, if you need someone to do further investigation or answer a question, you can assign the item to any of the editors of the spreadsheet. You can use the symbol @ to direct the response to any editor. The assignees can see the comments or responses that are directed at them in the Comments panel.

Example

The program director, Tina, drafted a business plan for 2011,2012 and she needs comments from managers in her project. Before, Tina had to send email to all the managers and asked them to give comments through mail or to update the attached spreadsheet. When they did not give comments on the same version, Tina had to figure out which comments applied to which section and merge the comments together. If Tina wanted any of them to investigate an issue, she also had to send email. Now Tina shares this business plan with all managers and asks them to give comments. Managers can give comments at different times and discuss key issues. Tina can direct a question to any manager to have them further investigate an issue, and then the assigned manager can make changes to the plan.

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