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Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using HCL Docs
HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with documents
Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
Collaborating on documents in real time
You can collaborate on a document in real time with others as a team. You can also co-edit with other editors, and create comments and discussions.
Co-editing in real time in documents
When you share a document with people and assign editor access to them, you are ready to co-edit in real time.
Co-editing with others in documents
Multiple editors on a team can edit a document at the same time. You can edit in a different, or the same, paragraph, table, image, and other document elements. Every editor can see the changes in different colors at the same time.

Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
- Using HCL Docs
  HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Supported browsers
    See what Web browsers are supported by HCL Connections™ Docs.
  - What's new in HCL Docs 2.0
    Learn about new features and functions in HCL Docs 2.0.
  - Publishing a version of a file
    In order for readers to see a draft created in HCL Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
  - What if I have a file conflict?
    A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
  - Reverting to last version
    When you are editing in HCL Connections™ Docs, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
  - Viewing a file by using the viewer
    You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Working with documents
    Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
    - Creating and importing documents
      You can create a blank document, upload a file, and import an existing document. The file formats .odt, .ott, .doc, .docx, .dot, .dotx, and .txt are supported.
    - File compatibility and working with files
      Find out which file types you can use with HCL Connections™ Docs documents.
    - Working with documents in Content Navigator
      If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save document files in the repository.
    - Sharing documents
      You can make a document public for anyone to read, or share it with specific people and communities. You can allow people to edit a document and even share it with others. You can also change or delete access levels after you share a document.
    - Collaborating on documents in real time
      You can collaborate on a document in real time with others as a team. You can also co-edit with other editors, and create comments and discussions.
      - Co-editing in real time in documents
        When you share a document with people and assign editor access to them, you are ready to co-edit in real time.
        About co-editing in documents
        Collaborate on files with other contributors at the same time.
        Co-editing with others in documents
        Multiple editors on a team can edit a document at the same time. You can edit in a different, or the same, paragraph, table, image, and other document elements. Every editor can see the changes in different colors at the same time.
        Showing changes by each editor in a document
        When you and others are co-editing a document, changes by each editor are underlined in a different color. You can choose whether to show or hide the underlines.
        Collaborating by using Connections Chat Cloud in documents
        The integration of Connections Chat Cloud with HCL Connections™ Docs makes it easy to chat with co-editors and see their availability.
      - Collaborating by using comments in documents
        When you collaborate with multiple editors on a document, it is convenient to add comments to help you communicate with editors who are working at different times.
    - Tracking changes in documents over time
      If the file owner turns on change tracking, editors can see the file's change history--who made what changes and when.
    - Editing documents
      When you edit a document, you can set formatting properties, such as fonts, alignment, and indentation. You can create a bulleted or numbered list, insert a link, create a header or a footer, and use spell-checking. You can also print your document.
    - Working with images in documents
      You can insert an image and set image properties. You can resize an image by dragging it or by using the Image Properties window.
    - Creating and editing tables in documents
      You can create a table, insert, delete, and resize rows and columns. You can set various properties for an entire table or for one or more cells.
    - Documents quick reference
      The following tables help you discover or remember how to do certain document tasks.
    - Documents keyboard shortcuts
      You can use keyboard shortcuts to perform tasks in documents. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
  - Working with spreadsheets
    Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
  - Working with presentations
    Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
  - Glossary
  - Notices

Co-editing with others in documents

Multiple editors on a team can edit a document at the same time. You can edit in a different, or the same, paragraph, table, image, and other document elements. Every editor can see the changes in different colors at the same time.

About this task

Each participant in the co-editing group must have access to the document as an editor. For example, if you want to co-edit a document with your team members, you must share the document with them and set their access levels to Editor. To co-edit with others, perform the following steps:

Procedure

If you are the file owner and initiated co-editing, click Shared By Me or My Files in the Connections Files application. Otherwise, click Shared With Me.
From the Files list, click the name of the document that you want to co-edit. Then, click Edit to open the document in HCL Docs Cloud.
When the document opens, the editors' profile pictures are listed in the sidebar with their Connections Chat Cloud availability status and their assigned co-editing highlight color. A co-editor's profile picture is dimmed when he or she is not currently in the document.

Note: During co-editing, you can show and hide the collaboration sidebar by clicking the sidebar button at the end of the bar that displays the file name. In a new document, the sidebar is hidden by default. The sidebar button also displays the number of unread comments in a document.
When you are ready to allow readers to view or download the document, take one of the following actions:
- If the File > Publish Automatically menu item is enabled, close the document by clicking the Close Tab icon (x) and the document is published automatically. Note that, in a group editing session, the file is published only when the last co-editor closes the document.
- To publish the document manually, click File > Publish Now . Click the Close Tab icon (x) to leave the document.
Note: If a co-editor deletes the file during your edit session, you are notified. Click OK in the message window to save your document as a new file and ensure that the changes you made can be preserved.

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