Documents quick reference
The following tables help you discover or remember how to do certain document tasks.
How Do I... | Action |
---|---|
Change the zoom size? | Click the Zoom icon on the toolbar. |
Show or hide the formatting marks? | Click | .
Change the font size? | Select the text, and click the Select Font Size icon on the toolbar. |
Change the font color? | Select the text and click the Set Font Color icon on the toolbar. |
Highlight text with color? | Select the text and click the Set Highlight Color icon on the toolbar. |
Change the indentation of text? | Select the text that you want to indent and click the Increase Indent icon or Decrease Indent icon on the toolbar. |
Change the line spacing? | Select the text that you want to change the line spacing, click | , and select the line spacing that you want.
Align text? | Select the text that you want to align and click the alignment icon. on the toolbar. Select the alignment that you want from the list. |
Apply a heading style to text? | Select the text to which you want to apply heading style and click | . Then, select the heading style that you want.
Add numbering and bullets to text? | To add numbering, click the Add Numbering or Change Numbering Style icon on the toolbar. To add bullets, click the Add Bullets or Change Bullet Style icon on the toolbar. |
Return to normal paragraph formatting after a bulleted or numbered list? | Press Enter twice. |
Create a document header or footer? | Click | or .
Copy formatting from selected text and apply to other text? | Select the text, click the Copy Formatting icon , and select the target text. |
Remove formatting? | Click | .
Insert date and time in text? | Click | .
Insert a link in text? | Click | .
Insert section breaks? | Click | .
Insert page breaks? | Click | .
Insert special characters? | Click | .
Spell check text? | Click | .
Add a table of contents? | Click | to apply a heading style to each heading, click where you want to add the table of contents, and then click .
Edit a table of contents? | Change the headings in the document, right-click the table of contents, and click Update. |
Remove a table of contents? | Right-click the table of contents, and click Delete. |
How Do I... | Action |
---|---|
Create a table? | To create a simple table, click | . To create a table with predefined styles, click .
Add or delete a row in a table? | Click the row and click the arrow on the Insert or Delete Row icon on the toolbar, and then select an option. |
Add or delete a column in a table? | Click the column and click the arrow on the Insert or Delete Column icon on the toolbar, and then select an option. |
Change column width? | Hover over the column boundary until it becomes a resize pointer. Drag the boundary to the new location. |
Change row height? | Hover over the row boundary until it becomes a resize pointer. Drag the boundary to the new location. |
Resize an entire table? | Hover over the end of the table until the resize handle and a double-sided arrow displays. Drag the table to the size that you want. |
Merge cells? | Select the cells that you want to merge, right-click, and then select | .
Split a cell? | Right-click the cell, select | , and enter the number of rows and columns to split the cell into.
Set background colors for the cells? | Select the cells, right-click, select More Colors. | , and select a color from the panel. If you want more colors, click
How Do I... | Action |
---|---|
Insert an image? | Click | .
Set image properties such as image width, height, and alternative text? | Right-click the image and click Image Properties. |
Quickly change the image size? | Hover over the end of the image until the resize handle and a double-sided arrow displays. Drag the image to the size that you want. The aspect ratio is not preserved. |
How Do I... | Action |
---|---|
Hide co-editing highlights in a document? | Click | .
Share the current document with others as editors? | Click | .
Make updates available to people that you shared with as readers | Make sure | is selected, or click .
Add a comment? | Place the cursor where you want to add a comment and click | .