Meetings user policy settings

You can grant or limit access to features in meetings by enabling or disabling various policies for users. Policy changes take effect immediately.

All unauthenticated IBM® Sametime® users have the anonymous policy, Sametime Meetings Anonymous Policy, applied to them. For authenticated users, Sametime searches for a user ID or group match, and then applies the highest weighted policy. If there is no match the default policy, Sametime Meetings Default Policy is applied.

Sametime does not allow anonymous users to create meeting rooms. Therefore, any policy that is related to authenticated users or the ability to create meeting rooms, does not apply to anonymous users.

In a deployment with multiple Sametime communities, most policies are applied when a user logs in to any community. However, some policies are only applied when the client logs in to the default community. The following tables flag those policies that are applied only when users log in to their default communities.

Table 1. General Meeting Settings
Setting Purpose Default Policy Anonymous Policy
Maximum persistent meeting rooms this user can own Users are limited to creating this number of meeting rooms per user. When this limit is reached or set to zero, users cannot create more meeting rooms. 10 0
Allow user to create instant (nonpersistent) meeting rooms If not selected, user does not see the capabilities for creating instant meetings. User can, still see the capabilities for using an existing room. Selected Not selected
Automatically connect to meeting server when logging into Sametime Connect Client If not selected the user must manually connect to each meeting room server to view the meetings there. This setting is stored with the client, so that changes in the policy do not take effect until after the next time the user logs in to the server. This setting does not apply to browser users. Selected Not selected
Allow searching for meeting rooms If not selected, users can attend meeting rooms only with a direct URL. The meeting room manager interface never shows. Only affects browser users. Selected Not selected
Allow searching for hidden meeting rooms If selected, the interface allows the user to explicitly search for hidden meeting rooms by exact name. If not selected, the interface for searching for hidden meeting rooms does not appear, and hidden meeting rooms are never returned in search results. Selected Not selected
Show "Scheduled Meetings" view Determines whether to show the "Scheduled Meetings" view in the shelf. This setting does not apply to browser users. Selected Not selected
Allow meetings to be recorded Allows users to record meetings for rooms they have created. This setting does not apply to browser users. Selected Not selected
Allow meeting room content to be downloaded Allows users to download content from the meeting library. Selected Selected
Meeting room group chats

Hidden - Users cannot see or create group chats.

Read-only - Users can only read what others have typed into the group chat.

Interactive - Users can type and read group chats.

 Interactive Interactive
Allow meeting room polls Determines whether a presenter can send a poll to meeting participants. Selected Selected
Allow annotations of uploaded content Determines whether a presenter can use meeting room annotation tools when sharing documents from the meeting room library. Selected Selected
Require meeting rooms to have a password Set the level of password required for rooms owned by users. If there is a conflict with server-wide password requirements, the most restrictive setting is enforced.

0 - No password required. The default value.

1 - Password required. The password must contain at least five characters.

2 - Strong password required. The password must contain eight or more characters, mixed uppercase and lowercase letters, at least one number, and at least one special character (for example: comma, exclamation point, or asterisk).

 0 - No password is required 0 - No password is required
Allow guest access to meeting rooms This setting is not available in version 9.0. Not applicable Not applicable
Table 2. Meeting Room Library
Setting Purpose Default Policy Anonymous Policy
Maximum file upload size, in Megabytes Maximum file upload size for an individual user in megabytes. Users cannot upload a larger file into the library. 1 0
Maximum total size of library in Megabytes Maximum total size in megabytes of files that a meeting room library can hold. When the library contains the maximum size or if the size is set to zero, users cannot upload files to the library. In addition, when the library's maximum storage capacity has been reached, users may be unable to upload all their files even though their individual file upload size. 10 0
Allow this user to add files from a content repository Allows users to upload a file to a meeting room. Selected Selected
Table 3. Screen Sharing
Feature list Purpose Default Policy Anonymous Policy
Allow screen sharing

No screen sharing allowed - Users cannot share screens or applications.

Application only - Users can share a specific application. No other applications or their desktops are shared.

Entire screen, frame, and applications - Users share their whole screen including any applications that they open on their screens.

 Entire screen, frame, and applications Entire screen, frame, and applications
Allow user to control another user's shared screen Allow others to control a user's shared screen. Any participant can make changes to the shared information. This setting does not apply to browser users. Selected Not selected
Allow peer-to-peer application sharing Whenever this user hosts screen sharing, peer-to-peer can be used by any viewers that support it. This setting does not apply to browser users. Selected Not selected
Enforce bandwidth limits Any time the user hosts sharing, the experience is limited by the value specified in the Maximum bandwidth size Not selected Not selected
Maximum bandwidth size, in Kilobytes per second: This is not used unless "Enforce bandwidth limitations" is selected. 500 500