Creating a meeting

You can create a meeting, if you are using Sametime Premium.

About this task

From the Chat menu option, you can see meetings that you are the owner or a member. You can only start meetings that you are the owner. It also provides access to the Sametime Meeting landing page wher eyou can create a meeting.

Procedure

  1. Click the menu icon ( Add new contact) next to your name and select Meetings.
  2. Click Sametime Meetings to open HCL Sametime Meetings in a new browser tab.
  3. From the meeting landing page, click Get Started and select Create a new meeting.
  4. Type a name for the meeting.
    Meeting names must be unique at the server level.
  5. Select a meeting mode.
    • Select Collaboration if the meeting is open to anyone that is provided with the meeting link.
    • Select Confidential if the meeting is restricted to a designated set of participants. You expect all participants to use credentials to access the meeting. If guest access is allowed, you must have waiting room enabled.
    • Select Lecture if the meeting participants are to be in listen-only mode. This choice is suited for presentations type meetings.
  6. Select meeting settings. Settings vary based on the meeting mode that you selected.
    Conference dial-in
    When enabled, anyone with the meeting details can join.
    Meeting password
    When enabled, a password is required for the meeting. Define the meeting password in the text box. Passwords must be at least eight characters.
    This is a required setting for confidential-mode meetings.
    Meeting password will require all participants, including moderators/owners, to enter a password to join the meeting. Be sure to store this password for later reference as it will not be visible from the configuration page.
    Note: If a password is set, an option to Change Password is available.
    Waiting room
    Enable to place participants into a waiting room until you let them into the meeting.
    Allows for meeting members not to be placed into the waiting room, instead they go directly into the meeting.
  7. Manage meeting participants access and more in the Member access section
    Allow guests
    When enabled, guests or people outside of the organization can join the meeting.
    Manage members
    This setting is enabled when the Moderated option is selected. The Manage members feature allows hosts to add moderators to the meeting.
    Moderated
    This setting determines who can start the meeting. If enabled, only moderators can start the meeting and control participant features such as who can present during the meeting.
    Restricted
    This setting enables the meeting hosts to restrict who has access to the meeting.
  8. Click Start to begin the meeting or click Save and Copy meeting link to share the meeting link with others.
    Clicking Start opens the meeting in a new tab and saves the meeting in your My Meetings list on the Sametime Meetings landing page.