Creating headers and footers for printing

You may want to add a header or footer to the pages of the IBM® Notes® documents you print. For example, you use headers or footers to add page numbers to printed documents.

About this task

Header and footer information can apply to all of the documents in an application, or to a particular document. The header and footer you create for an application prints with all documents in the application, unless you set up a different header and footer for the document.

Note: Application header and footer information also appears when you print a list of documents in a folder or view, a Calendar view, or a list of calendar entries.

To create a header or footer

About this task

Procedure

  1. Open a document or an application.
  2. From the menu, choose File > Document Properties (or File > Application Properties to assign a header or footer for all the documents in the application).
  3. Click the Printer tab.

    Properties box - Printing tab

  4. Select Header or Footer.
  5. Enter any text you want to appear in the header or footer in the Header/Footer text field.
  6. Optional: Use the information in the table below to insert page numbers, total number of pages, date, time, tab, or title automatically.
    Table 1. Options you can include in headers or footers

    To insert

    Click this button

    The page number ('&P' in the Header/Footer text field)

    Insert page number icon

    The total number of pages ('&Q' in the Header/Footer text field)

    Insert page number of icon

    The date you print the document ('&D' in the Header/Footer text field)

    Insert date icon

    The time the document is printed ('&T' in the Header/Footer text field)

    Insert time icon

    A tab ('|' in the Header/Footer text field)

    Insert tab icon

    The document title ('&W' in the Header/Footer text field)

    Insert title icon
  7. Optional: Under Format, change Font, Size, or Style for the header or footer text.
  8. Click the check mark to save your changes, or the x to cancel them.
  9. Optional: To prevent headers and footers from appearing on the first page, clear the Print header and footer on first page option.

Results

Tips for aligning text in headers and footers

About this task

  • When you have multiple items in a header or footer, be sure to enter spaces or tabs between them. Items that are not separated in this way will run together in the printed output. For example, to print Page 1 of 4 (and so on) in a header/footer, insert Page &P of &Q in the Header/Footer text field.
  • To specify a multi-line header or footer, press ENTER at the end of each line.
  • Use the Print Preview command to see how headers and footers look before you actually print.
  • Use tabs.
Table 2. How to use tabs to align text

Comments

Example

Without them, text is left-aligned.

XXXXXX

To center text, insert one tab on each side of the text.

(tab)XXXXXX(tab)

To right-align text, insert two tabs before the text.

(tab)(tab)XXXXXX

To left-align some text and right-align the rest, insert one tab between the text.

XXXXXX(tab)XXXXXX

To left-align some text, center some text, and right-align the rest, insert two tabs.

XXX(tab)XXX(tab)XXX

Results

To delete headers and footers

About this task

Procedure

  1. Open the document or application.
  2. From the menu, choose File > Document Properties (or File > Application Properties to assign a header or footer for all the documents in the application).
  3. Click the Printer tab.

  4. Properties box - Printing tab

  5. Delete the contents of the header or footer.

Results