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Notes views and folders
Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.
Customizing view column displays
You can customize how entry information displays in your views.

Notes views and folders
Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.
- Shared and private views and folders
  There are two main types of views and folders in a Notes® application: shared (available to many users) and private (available to one person).
- Creating or deleting views
  You can create views in Notes® applications, as long as you have proper access. You can also delete any view that you create.
- Working with views
  Use the navigation pane to switch views easily. In addition, you can perform a variety of tasks from the View menu, such as refreshing the view, showing only the unread or selected documents, or searching the view.
- Customizing view column displays
  You can customize how entry information displays in your views.
- Managing views with categories
  Categories help you organize data in views that contain many documents and move around in these views more quickly. Categories can be sorted alphabetically, numerically, or by date.
- Creating or deleting folders
  To create personal folders in a Notes® application, you must have at least Reader access in the Access Control List (ACL) for the application. No one else can read or delete your personal folders.
- Adding or moving documents to a folder
  You can add a document to a folder by moving it to that folder, or by adding it to the folder, while maintaining a copy in the original folder.
- Removing a document from a folder
  Removing a document from a folder does not delete the document from the application or remove it from views. You can still find the document in any view where it was originally placed, such as the All Documents view.
- Moving folders or views
  You can move the folders or views in the navigation pane into other unrelated folders or views.
- Renaming folders or views
  You can change the name of any personal folder or view. You can also rename any shared folder or view in an HCL Notes® application where you have at least Editor access and Create shared/folders/views access in the Access Control List.

Customizing view column displays

You can customize how entry information displays in your views.

Procedure

Open the view whose display you want to modify.
From the menu, click View > Customize This View.
Check the names of columns you want to display in the view.
Highlight a column and do any of the following to customize it:
- Click Move Up or Move Down to move the column to the left or right respectively.
  Tip You can also move a column by dragging it to the desired position.
- Change the sort order for a selected column:
  Ascending - the most recent documents appear at the bottom of the column.
  Descending - the most recent documents appear at the top of the column.
  None - to not allow column sorting
- Change the column width.
- In Calendar views, check Hide in this Calendar format only to hide selected columns for the current view only. For example, in the One-week Calendar view, if you uncheck End, and then select the Hide columns option, an end-time will not appear for entries when you view the One-week format. However, it will appear in the other Calendar formats.
Under Entire View, make changes to line spacing and display for the entire view.
Click OK. Changes will take effect the next time you open this view.

Show all and untitled columns in your Inbox

About this task

The list of Columns to Display may include Untitled columns. Untitled visible columns display icons that relate to a document and move with their adjacent column. For example, in your Inbox the columns that display icons such as follow-up flags are untitled columns.

To see all of the Untitled columns in the list of columns to customize, you can select Show all. However, selecting or deselecting Show all causes any customizations you may have set for the view to be lost.

If Show all is not selected, the icon column is not listed in the list of columns you can customize, but if you move the Subject column the icon column moves with it.

If Show all is selected, you can move the Untitled columns independently of the titled columns.

Note: To restore the original values in a view, click View > Customize This View and click Defaults.