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Sharing information with other applications
You can share files and graphics between IBM® Notes® and other applications using a number of different techniques.
Advanced shared information topics
These tasks describe how to work with object linking and embedding, and how to import or export formatted data.
Object linking and embedding
Object Linking and Embedding (OLE) is a technology that lets you share data between applications and is supported for Microsoft™ Windows™.
Embedding data in a Notes document
You can embed data from another application into a rich-text field in an IBM® Notes® document.
How can I drag and drop data from another application to Notes?

Sharing information with other applications
You can share files and graphics between IBM® Notes® and other applications using a number of different techniques.
- Getting started with sharing information
  These tasks explain how to copy data into Notes, and how to share your Notes data with other applications.
- Sharing information with other applications quick reference
  This quick reference card is a list of instructions for common tasks and shortcuts for sharing information with other applications, which you can print and keep at your desk for easy reference.
- Working with shared information
  These tasks explain how to import and export data between Notes and other applications.
- Advanced shared information topics
  These tasks describe how to work with object linking and embedding, and how to import or export formatted data.
  - Object linking and embedding
    Object Linking and Embedding (OLE) is a technology that lets you share data between applications and is supported for Microsoft™ Windows™.
    - Embedding data in a Notes document
      You can embed data from another application into a rich-text field in an IBM® Notes® document.
    - Creating links to other applications or data
      You can create links to data in other applications; to other IBM® Notes® documents, views and applications; or to embedded objects by creating a linked OLE object in a rich-text field.
  - What is OLE 2.0?
    Put your short description here; used for first paragraph and abstract.
  - What is OCX?
    Put your short description here; used for first paragraph and abstract.
  - Troubleshooting tips for embedding OLE objects and ActiveX controls
    There are several reasons you may see the message: An error has occurred while processing a request on an object.
  - How can I export documents in a view into structured text files?
    Structured text is ASCII text. Exporting from an IBM® Notes® view to structured text creates a file containing the text of the documents, minus any rich-text attributes, as well as all data in document fields.
  - How can I export view data into tabular text files?
    Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you export a view to a tabular text file, each row in the IBM® Notes® view becomes a text row (line). Each column in the view becomes a text column, separated by space characters. The contents of the Notes fields shown in the view become the entries in each column.
  - How can I export view data in CSV files?
    You can export IBM® Notes® view data to a CSV file. The Comma Separated Value (CSV) file format is a simple ASCII text file with one record per line, whose fields are separated by commas. The documents in the view will appear as individual records in the CSV file.
  - How can I import structured text files?
    Structured text is ASCII text that is structured in fields that contain values. When importing structured text into a view, you must select an IBM® Notes® form to accept the data.
  - How can I import tabular text files?
    Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you import a tabular text file into a view, each text row becomes an individual document, and each text column becomes a field. The original table cell contents become field contents.
  - How can I import 1-2-3® spreadsheet files into views?
    When you import a Lotus 1-2-3 spreadsheet file into a view, each row becomes an individual document and each column becomes a field. The original cell contents become the field contents. You can import data into either main documents or response documents.
  - How can I modify an OLE object or ActiveX custom control using Notes® properties?
    With IBM® Notes® properties, you can modify an embedded OLE object or ActiveX custom control to make it more useful to you. For example, by editing the Width property, you could widen an Excel spreadsheet to display more information on your screen.

How can I drag and drop data from another application to Notes?

About this task

You can drag and drop data from many applications into an IBM® Notes® document if the source application supports OLE 2.0 Once in the document, the data is an embedded object -- changes to it will not affect the original file.

Note: Not all applications implement this feature the same way. If the procedure below does not work, refer to the documentation for the application you are using.

Procedure

In Notes®, open the target document in Edit mode.
In the application, select the data you want to embed.
Press and hold Ctrl, and click the outline of the selected data.
While holding Ctrl, drag the selection to the Notes® document and drop it where you want the object to appear. Holding Ctrl while you drag copies the data; dragging alone cuts the data out of the source file.

Note: If you're using Windows®, you can drag and drop data from an OLE 2.0 server application to Notes® using the Windows® desktop. To do so, copy the data to the Clipboard, click the right mouse button on the Windows® desktop, and click Paste Shortcut. Then drag the shortcut from the Windows® desktop and drop it in the Notes® document.