Upgrading a user name from flat to hierarchical

To use the Administration Process (adminP) to expedite name changes, your organization must use hierarchical names. Use this procedure to upgrade a user name from a flat format to a hierarchical format.

About this task

Upgrading a user name from flat to hierarchical affects both the primary and alternate name information. To use the Domino® alternate name functionality, Domino® must be running on all servers involved with the name change, the user's workstation, and the administrator's workstation.

Note: This does not apply to Notes® roaming users.
To rename a user you must have the following:
  • Editor with Create documents access, or the UserModifier role to the Domino® Directory
  • At least Author with Create documents access to the Certification Log


  1. From the Domino® Administrator, click the People & Groups tab.
  2. Click People and select a user name.
  3. From the tools pane, click People - Rename.
  4. Click Upgrade to Hierarchical.
  5. In the Choose a Certifier dialog box, make the following selections:
    Table 1. Cross certifier fields and actions




    Do one of these:

    • If you are using the Domino® server-based CA (certificate authority), choose the server that is used to access the Domino® Directory and list the certifiers.
    • If you are supplying a certifier ID, select the server that is used to locate the list of certifiers so that the certifier ID file can be updated with the latest set of certificates for itself and all of its ancestors. This is also the server on which certlog.nsf is updated.

    Use the CA process

    Choose this option if you have configured the Domino® server-based CA.

    • Select a CA-configured certifier from the list and click OK.

    Supply certifier ID and password

    Choose this option if you are using a certifier ID and password.

    • Choose the certifier ID that certified the user's ID and click Open. For example, to rename Joe Smith/Sales/NYC/ACME, use the certifier ID named SALES.ID.
    • Click Certifier ID to select an ID other than the one displayed.
    • Enter the password for the certifier ID and click OK.
  6. In the Certificate Expiration Date dialog box, accept or change the new certification expiration date. The default certificate expiration date is two years from the current date.
    Note: The Edit or inspect each entry before submitting request check box is selected and cannot be modified.
  7. In the Rename Person dialog box, you have the option of changing the primary or alternate name information. Then choose one of the following:
    • OK - to submit the name change approval.
    • Skip - if you are upgrading more than one user name and you want to continue to the next name without submitting a name change for the current name.
    • Cancel Remaining Entries - to cancel this name change and name changes for any other names you selected and have not yet submitted.
  8. When the Processing Statistics dialog box appears, review the information to verify that all name changes have succeeded. If any fail, check the Certifier Log (certlog.nsf) to determine the reason for the failure. Click OK.