Setting up archiving using policies and configuration settings

You can use configuration settings or policy settings, or a combination of both to set up archiving for IBM® iNotes®. You can determine how and where users can archive, and whether archive preferences are available to users in the iNotes® client.

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Note: The notes.ini file setting iNotes_WA_DisplayArchiveList is no longer required. This setting was used when more than one archive policy was available for a user.

Configuring archiving for all users on a server

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To set up server or local archiving for all users on the server, use these settings in the mail server's configuration settings document under Other Settings:
  • Archiving on server - Enable (default) to allow users to create archives of their mail files on the server.
  • Local Archiving - Enable to allow users to archive locally to their own system.

Configuring archiving on an individual basis using mail policy settings

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Another way to configure archiving is to apply a policy to individuals by using mail policy settings. These policy settings take precedence over server-wide configuration settings. To configure server or local archiving using policies, use the following mail policy settings on the iNotes > Configuration tab:
  • Allow archiving on the server - Enable this setting to allow archiving on the server for an individual. If this setting is not enabled, the associated user preference does not display. If neither archiving setting is enabled, the archiving preference pane does not display.
  • Allow local archiving - Enable this setting to allow archiving locally for an individual. If this setting is not enabled, the associated user preference does not display. If neither archiving setting is enabled, the archiving preference pane does not display.

Using archive policy settings

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You can also use archive policy settings to prohibit archiving entirely, or to allow archiving based on criteria that you define, but prohibit users from creating their own archiving criteria. The following archive policy settings are on the Basics tab:
  • Prohibit archiving - Enable this setting to disable all archiving functions. Enabling this setting removes the Archive Preferences pane and the Archive section in the navigator pane of the mail Inbox.
    Note: This setting takes precedence over both the configuration settings document settings and mail policy document settings.
  • Prohibit private archiving criteria - Enable this setting to prevent users from creating their own archive criteria. Users can open their archives, but will see archive destinations as defined by the assigned archive policy.
    Note: Enabling this setting disables archive preferences.

Enabling action menus in the mail archive

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For server-based archiving, use the notes.ini file setting iNotes_WA_EnableActionsInArchive=1 to enable action menus from the mail archive. Using this setting enables the action menus Reply, Reply to All and Forward.