Home
Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using HCL Docs
HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with presentations
Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
Collaborating on presentations in real time
You can collaborate on a presentation in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
Co-editing in real time in presentations
When you share a presentation with people and assign editor access to them, you are ready to co-edit in real time.
Co-editing with others in presentations
Multiple editors on a team can edit a presentation at the same time. Every editor can see the changes in different colors at the same time.

Using HCL Connections Docs 2.0 CR3
Welcome to the HCL Connections Docs 2.0 CR3 documentation, where you can find information about HCL Docs 2.0 CR3. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
- Using HCL Docs
  HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Supported browsers
    See what Web browsers are supported by HCL Connections™ Docs.
  - What's new in HCL Docs 2.0
    Learn about new features and functions in HCL Docs 2.0.
  - Publishing a version of a file
    In order for readers to see a draft created in HCL Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
  - What if I have a file conflict?
    A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
  - Reverting to last version
    When you are editing in HCL Connections™ Docs, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
  - Viewing a file by using the viewer
    You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Working with documents
    Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
  - Working with spreadsheets
    Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
  - Working with presentations
    Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
    - Creating and uploading presentations
      You can create a presentation and upload existing presentations from your computer to Connections Files to edit online using HCL Connections™ Docs.
    - File compatibility and working with files
      Find out which file types you can use with HCL Connections™ Docs presentations.
    - Working with presentations in Content Navigator
      If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save presentation files in the repository.
    - Sharing presentations
      You can make a presentation public for anyone to read, or share it with specific people and communities. You can allow people to edit a presentation and even share it with others. You can also change or delete access levels after you share a presentation.
    - Collaborating on presentations in real time
      You can collaborate on a presentation in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
      - Co-editing in real time in presentations
        When you share a presentation with people and assign editor access to them, you are ready to co-edit in real time.
        About co-editing in presentations
        You can use HCL Connections™ Docs to simultaneously edit a presentation together with others in the cloud. It can greatly improve the simplicity and efficiency to build presentations.
        Co-editing with others in presentations
        Multiple editors on a team can edit a presentation at the same time. Every editor can see the changes in different colors at the same time.
        Showing editor changes in a presentation
        When you and others are co-editing a presentation, changes by each editor are underlined in a different color. You can choose whether to show or hide the underlines
        Collaborating with Connections Chat Cloud in presentations
        The integration of Connections Chat Cloud in presentations with HCL Connections™ Docs makes it easy to chat with co-editors and see their availability.
      - Collaborating by using comments in presentations
        When you collaborate with multiple editors on a presentation, it is convenient to add comments. It helps you to communicate with editors who are working at different times.
    - Formatting slides
      In HCL Connections™ Docs, many formatting functions are provided. You can change fonts, move objects on a slide, add numbers or bullets to text, set the slide layout, or change master style.
    - Spell-checking presentations
      You can have HCL Connections™ Docs check the spelling in different languages while you type, and you can also check the spelling of the entire presentation when you finish it.
    - Printing presentations
      The Print command in a presentation opens a new browser window from which you can choose layout options.
    - Working with images in presentations
      Graphics are useful to get your information across. You can insert graphics from a gallery, or files from your computer, or the Internet. You can also edit the graphics, such as zooming in, zooming out, dragging to any position in a slide, and so on.
    - Working with slides
      Playing a slide show is the way to give a presentation. And you can apply slide transition effects in a presentation.
    - Working with tables in presentations
      You can create a table, insert, delete and resize columns. You can set various properties for an entire table or for one or more cells.
    - Editing speaker notes
      In speaker notes view, you can edit speaker notes for slides in the presentation and set text properties.
    - Presentations quick reference
      This topic helps you discover or remember how to do certain presentation tasks.
    - Presentations keyboard shortcuts
      You can use shortcut keys to perform tasks in presentations. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
  - Glossary
  - Notices

Co-editing with others in presentations

Multiple editors on a team can edit a presentation at the same time. Every editor can see the changes in different colors at the same time.

About this task

Each participant in the co-editing group must have access to the presentation as an editor. For example, if you want to co-edit a presentation with your team members, you must share the presentation with them and set their access levels to Editor. To co-edit with others, perform the following steps:

Procedure

If you are the file owner and initiate co-editing, click Shared By Me or My Files in the Connections Files application. Otherwise, click Shared With Me.
From the list of files, click the name of the presentation that you want to co-edit. Then, click Edit to open the presentation in HCL Docs Cloud.
All the editors' profile pictures are shown in the sidebar with their Connections Chat Cloud availability status and their assigned co-editing highlight color. A co-editor's profile picture is dimmed when they are not currently in the presentation.

Note: During co-editing, you can show and hide the collaboration sidebar by clicking the sidebar icon at the end of the bar that displays the file name. In a new presentation, the sidebar is hidden by default. The sidebar icon displays the number of unread comments in a presentation.
When you are ready to allow readers to view or download the document, take one of the following actions:
- If the File > Publish Automatically menu item is enabled, close the presentation by clicking the Close Tab icon (x) and the file is published automatically. Note that, in a group editing session, the file is published only when the last co-editor closes the presentation.
- To publish the presentation manually, click File > Publish Now . Click the Close Tab icon (x) to leave the presentation.
Note: If a co-editor deletes the file during your editing session, you are notified. Click OK in the message box to save your presentation as a new file and ensure that the changes you made can be preserved.

Rate this topic

5 stars 4 stars 3 stars 2 stars 1 star

Comment on this topic.

By clicking this box, you acknowledge that you are NOT a U.S. Federal Government employee or agency, nor are you submitting information with respect to or on behalf of one. HCL provides software and services to U.S. Federal Government customers through its partners immixGroup, Inc. Contact this team at https://hcltechsw.com/resources/us-government-contact. Do not include any personal data in this Comment box. Note: To report a problem or question about the product software, do not use this form. Instead, go to the HCL Software Support site.