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Using Connections 6.5
Welcome to the HCL Connections™ 6.5 documentation, where you can find information about Connections 6.5.HCL Connections is social networking software designed for the workplace. Its features help you to establish dynamic networks that connect you to the people and information you need to achieve your business goals.
Files
Using the Files app, you can upload, organize, share and collaborate on files easily. Files can be shared, tagged, organized in folders, and accessed from other applications, such as Activities and Communities.
Collaborating with files
With Files you can collaborate with others on specific files and groups of files or folders.
Sharing files and folders
As a file or folder owner you can keep your files private, share them with people and communities, or make them visible to everyone in your organization. Sharing files or folders with communities is not available to HCL Connections™ Files subscribers.

Using Connections 6.5
Welcome to the HCL Connections™ 6.5 documentation, where you can find information about Connections 6.5.HCL Connections is social networking software designed for the workplace. Its features help you to establish dynamic networks that connect you to the people and information you need to achieve your business goals.
- Accessibility features for Connections
  Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
- What's new in Connections?
- Overview
  HCL Connections™ is a collaborative tool that makes it easy to connect with others and exchange ideas. Start sharing important information, building a network of useful contacts, and following people that interest you.
- Home page
  Use the home page as a command center to scan and manage items that need your attention. You can view your most recent project updates, check in on the people you follow, and review your action items all from one place.
- Profiles
  Use profiles to connect with others, showcase your skills, and find the people you need.
- Activities
  Use activities to keep a team informed, collect and share project resources, or to assign and track tasks.
- Files
  Using the Files app, you can upload, organize, share and collaborate on files easily. Files can be shared, tagged, organized in folders, and accessed from other applications, such as Activities and Communities.
  - Uploading a file
    Upload files from your device to share them with people or communities or store them for your own use.
  - Finding files fast
    Quickly find files without searching by using the views and filters in Files.
  - Downloading a file
    You can download a local copy of a file to a specified location so that you can view or edit it offline. To edit the file, it must be one that you own, or one that is shared with you for which you have Editor access.
  - Editing a file locally
    If you have the HCL Connections™ Desktop Plug-ins for Microsoft™ Windows™ installed and configured, you can check out a file, edit it locally, and then check it back in. The file you want to edit must be a file that you own or a file that has been shared with you and for which Editor access has been assigned.
  - Viewing a file
    View an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files without downloading the file.
  - Organizing files and folders
    Use folders to organize files. Add files to folders that you have Editor or Owner access to.
  - Drag and drop files
    Move files easily from one location to another by using drag and drop.
  - Organizing, syncing, and editing files in My Drive
    Use My Drive to organize all of your important folders and files, whether you created them or whether they were shared with you. Additionally, if your organization has enabled the sync feature, files you add and edit in My Drive are automatically synchronized so you always have the latest version of the content.
  - Transferring a file to a new owner
    You can transfer a file that you own to a different owner, provided that the file isn't a community file.
  - Collaborating with files
    With Files you can collaborate with others on specific files and groups of files or folders.
    - What can I do with files?
      Depending on the access level you have to files, you can view, like or recommend, or edit them.
    - Sharing folders
      Using folders makes it easier to organize and share files. For example, you can share a folder that contains files rather than share each file individually.
    - Working with folders
      What you can do with folders that you do not own depends on the access level that you have.
    - Sharing files with your community
      From the Files app, you can work more effectively by sharing files with all community members at once.
    - Sharing files and folders
      As a file or folder owner you can keep your files private, share them with people and communities, or make them visible to everyone in your organization. Sharing files or folders with communities is not available to HCL Connections™ Files subscribers.
- Communities
  Get together with people who share your interests.
- Blogs
  Use blogs to share your announcements, updates, and opinions with others.
- Forums
  Share information, brainstorm ideas, ask and answer questions, and discuss topics of mutual interest in a forum.
- Wikis
  Tap the wisdom of the crowd by building a body of knowledge in a wiki. Everyone on your team can make a contribution.
- Bookmarks
  Use Bookmarks to collect and organize shortcuts to websites.

Sharing files and folders

As a file or folder owner you can keep your files private, share them with people and communities, or make them visible to everyone in your organization. Sharing files or folders with communities is not available to HCL Connections™ Files subscribers.

About this task

As an owner you can give people Reader or Editor access. You can also make the file available to the public.

You can click the Sharing tab on a file page to display how the file is shared.

Procedure

From the title bar, click Apps > Files.
Click the name of the file or folder you want to share.
Click Share.
Proceed to add people or communities, giving them either editing or reader access. Under People or Communities, if you select Everyone in my organization, they are added as readers.
Click Share.
Note:
- If you are using an HTML-5 browser, the file size limit for a single file is set by your administrator. Otherwise, the file size limit is 500 MB.
- Your administrator limits the amount of space that you have for storing files. Stored files include all versions of uploaded files. If needed, you can store up to 1 TB of files in your personal files, and more storage can be purchased for you. You can also delete old file versions to create more storage space.
- Files are scanned for viruses during upload. Uploaded files are also scanned periodically for viruses.

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